Descripción de la empresa Publicis Groupe, the world's first largest communications group, is a solutions platform that is present in more than 100 countries and has more than 98,000 employees. With a unique work philosophy, The Power of One puts clients at the center by promoting the growth of their business through creative agencies (Publicis, Leo Burnett, Publicis Health, Wysiwyg, Nurun and Digitas), media (Zenith, Starcom, Spark and Performics), and areas of transversal knowledge. Publicis Groupe links Creativity, Technology and Data offering a value proposition that effectively connects brand and consumer. Descripción del puesto The Operations Analyst will play a crucial role in providing financial support and ensuring the accuracy of financial data within the company. This role involves performing key financial and invoicing tasks to maintain the efficiency of daily operations and contribute to the overall financial health and smooth functioning of the organization. Responsabilidades Document Management:Organize and maintain physical and digital records of administrative documents. Ensure the accuracy and availability of necessary documentation, especially Purchase Orders, Media Plan, Detail of creative jobs etc. Control of Purchase Orders in Ariba Platform and follow up with the teams (Client Service and Accounts). Conciliation of Altair and Media system Invoice and Expense Tracking: Review and process invoices. Maintain a record of expenses and assist in cash flow management. Follow up with billing department in Resources for creative and media invoices Preparation of client estimates for creative campaigns and issued the PO to suppliers. Accounts Reconciliation: Reconcile accounts and maintain accurate financial records. Investigate discrepancies and work with relevant departments to resolve issues. Reporting: Assist in the preparation and analysis of reports, including Santander specific requests. Ensure the accuracy and timely submission of reports to management. Budgeting and Forecasting: Support the development of budgets and financial forecasts. Monitor actual performance against budget and provide variance analysis. Internal Controls: Help maintain and improve internal controls to ensure compliance with Groupe policies and procedures and compliance with Santander contract. Assist in implementing new processes and controls as needed. Control of timesheets report Communication and Collaboration: Collaborate with various departments to gather creative, media and financial data and provide support Manage client audits for contract compliance with external auditors Cualificaciones Technical specialist in administration, finance, billings and accounting (Formación Profesional) Previous experience in administrative roles would be great. Basic knowledge of office software – SAP, Microsoft Office (specially Excel), Outlook, Teams, etc. Organizational skills and attention to detail. English We think you’re awesome if you: Proactively manage multiple tasks and prioritize effectively. Possess excellent communication and interpersonal skills. Adapt quickly to new situations and challenges. Maintain a strong work ethic and confidentiality. Collaborate effectively in a team environment. Información adicional Why join us? Because we offer reasons such as: