Immediately Hiring: Onboarding Specialist

Job Description

We are seeking an organized and detail-oriented Onboarding Specialist to join our team. In this role, you will support candidates throughout the onboarding process, ensuring a seamless transition for new hires. You will collaborate with recruiters and department managers to communicate hiring updates, manage digital filing of onboarding documents, and ensure all requirements are met for orientation. This position involves multitasking in a high-volume setting and requires excellent communication skills.

ResponsibilitiesManage the digital filing of onboarding documents in the HR system.Work with recruiters and department managers to communicate hiring updates to candidates.Partner with HR Administration and Safety to verify all onboarding requirements have been met and schedule new hires for orientation.Support candidates through the onboarding process by creating applicant profiles and completing all onboarding steps.Manage onboarding of third-party temporary employees who are converting to full-time employees.Maintain various recruitment reports using Excel, SharePoint, and other Microsoft tools.Communicate with candidates using recruitment tools such as HRIS (UKG), XOR, LinkedIn, and Indeed.Essential Skills2+ years of Admin Assistant experienceExperience planning for large groupsExcellent verbal and written communication skillsProficient in Microsoft ExcelAdditional Skills & QualificationsHigh School Diploma or GED; some college preferredMinimum one year of administrative experience requiredBilingual – English/Spanish preferredWork Environment

The position is on-site with working hours from 9 AM to 5 PM. The environment is dynamic and may require schedule adjustments to support recruiting events, with advance notice. Benefits include a flexible paid time off plan, health benefits, 401k plans, and access to learning and development opportunities. Employees enjoy discounts at the onsite store and shuttle services.

Pay and Benefits

The pay range for this position is $25.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Bronx,NY.

Application Deadline

This position is anticipated to close on Jul 30, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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