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Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Job Summary: The Onboarding Specialist at JLL is responsible for facilitating the onboarding process and providing support to new hires joining the Google Bay Area account. This role requires strong organizational and communication skills, attention to detail, and the ability to create a positive and seamless onboarding experience. The Onboarding Specialist will play a critical role in ensuring a smooth transition for new employees and helping them become productive and engaged members of the team.

Responsibilities:

Coordinate all aspects of the new hire onboarding process for the Google Bay Area account, ensuring a well-structured and streamlined experience, including direct and vendor employees. 

This role serves as the primary contact for vendors for JLL who need to onboard employees to the account. 

Gather necessary documentation and ensure completion of pre-employment requirements, such as background checks and drug screenings.

Prepare and distribute new hire onboarding materials, including welcome packages, employee handbooks, and training materials.

Schedule and facilitate new hire orientation sessions, communicating expectations, policies, and procedures.

Create and maintain employee profiles in HRIS and other relevant systems, ensuring accurate and up-to-date information.

Coordinate the provisioning of equipment, technology, and access to necessary systems for new hires.

Conduct orientation sessions, introducing new hires to key stakeholders, team members, and company culture.

Assist new hires with completing paperwork, including employment forms, benefits enrollment, and payroll documentation.

Provide guidance and support for new hires, answering questions and addressing concerns throughout the onboarding process.

Collaborate with hiring managers and HR partners to ensure a smooth transition from the recruitment process to onboarding.

Collaborate with cross-functional teams to coordinate training and development activities for new hires.

Conduct onboarding surveys and collect feedback to identify areas for improvement and enhance the onboarding experience.

Stay updated on company policies, procedures, and relevant industry regulations to ensure compliance during the onboarding process.

Foster positive relationships with new hires, ensuring they feel welcomed, supported, and integrated into the team.

Maintain confidentiality of sensitive information and adhere to data protection policies.

Qualifications:

Bachelor's degree in Human Resources, Business Administration, or a related field, or equivalent work experience.

Previous experience in onboarding, HR coordination, or related roles.

Strong organizational and time management skills, with the ability to prioritize and meet deadlines in a fast-paced environment.

Excellent communication and interpersonal skills, with the ability to effectively engage with diverse stakeholders.

Attention to detail and a focus on accuracy when handling documentation and maintaining employee records.

Proficiency in HRIS and other relevant software applications.

Knowledge of onboarding best practices and trends in talent acquisition and employee engagement.

Ability to adapt to changing priorities and handle confidential information with discretion.

Knowledge of real estate or property management industry is a plus.

Estimated total compensation for this position:

71,000.00 – 85,000.00 USD per year

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data .

Location:

On-site –Boulder, CO, Chicago, IL, Mountain View, CA

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary 

Paid Time Off and Company Holidays

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.