Job Requirements

The Program Manager in the CLO’s Office will serve as a strategic and operational partner to the CLO, supporting leadership hiring and integration initiatives. This role demands a high level of coordination, communication, and project management skills to ensure seamless execution of administrative, onboarding, and integration processes across the CLO organization.

 

Key Responsibilities:

 

1. Administrative Tasks for the CLO

Calendar & Travel ManagementManage the CLO’s calendar, schedule meetings, and coordinate travel and logistics.Prepare and submit expense reports in a timely manner.Rhythm of BusinessRun and maintain organizational rhythms including leadership reviews, team connects, and business updates.Track and follow up on key initiatives and deliverables with stakeholders.SharePoint AdministrationDesign, maintain, and enhance the CLO & LSH SharePoint site.Manage document libraries, lists, surveys, and forms.Handle access permissions and ensure content is up to date.Point of Contact (POC) for CLOAct as the primary liaison for internal and external stakeholders.Provide ad hoc support including interview coordination and executive-level communication.MIS & DashboardsCreate and maintain dashboards for hiring and integration metrics.Ensure timely updates and prioritization of data for leadership visibility.

2. Leadership and Hiring Tasks

Onboarding Leadership TalentServe as the onboarding lead for Band 4B and above hires.Manage end-to-end onboarding from offer acceptance to post-joining formalities.Coordinate with HR, IT, payroll, and other departments to ensure readiness for Day 1.Process Design & ImprovementDesign and revamp onboarding processes tailored to leadership roles.Implement automation and maintain onboarding trackers and forms (e.g., interview feedback, MOR).Stakeholder EngagementCollaborate with hiring managers and internal teams to curate personalized onboarding experiences.Provide regular updates and escalate issues as needed.Vendor ManagementCoordinate with background verification agencies and other vendors.Ensure compliance with internal policies and legal requirements.

3. Integration Team Tasks

Program Management Office (PMO) PartnershipPartner with Integration team to institutionalize integration processes.Plan and manage integration activities for new leaders.Scheduling & ExecutionSchedule and track integration milestones and activities.Maintain repositories and documentation for each integration journey.Review and run and effective reporting for the teamProcess Enhancement & AdvocacyContinuously improve integration processes and tools.Champion the value of the integration program across the enterprise.Ad Hoc Support

Provide flexible support for evolving integration needs and special projects

Work Experience
Bachelor’s degree in Human Resources, Business Administration, or related field.5-8 years of experience in HR onboarding or program management, preferably with leadership-level exposure.Proficiency in Microsoft Office Suite and data visualization tools.Strong organizational, communication, and stakeholder management skills.Experience with SharePoint, HRIS systems, and onboarding platforms is a plus.