Office Move Coordinator / Event Setup Assistant
COCC
Position Details Position Information Position Title Office Move Coordinator / Event Setup Assistant Classification Title Classified Position Number B1205PD Grade Level 17 Starting Wage/Salary $22.07 - $22.96 / hour plus exceptional benefits Close Date Open Until Filled Yes Open Until Filled Notes Open until filled Position Type/Employee Class Classified Faculty Status Not applicable FTE 1.0 Contract Months 12 Overtime Eligible Non-Exempt Location Bend Hybrid Remote Work Eligible? No Exceptional COCC Benefits Summary
CLICK HERE TO VIEW BENEFITS & PERKS Primary Purpose Primary Purpose:The Office Move Coordinator/Event Setup Assistant is responsible for moving, installing, and/or reconfiguring furniture to facilitate staff and faculty requested changes; relocating furniture and equipment designated for inventory, surplus, or disposal. This position must be able to drive/operate campus vehicles. When needed the position also works as an assistant to the Event Setup Specialist ensuring that event setups/breakdowns are performed on time and according to the specifications provided by the event organizer.Secondary Purpose:Works with Grounds crew to provide assistance to Grounds related tasks, including snow removal, surplus materials disposal, and Commencement set up. Essential Duties and Responsibilities Furniture: Act as Office Move point of contact for office move related work orders. Move, install, and reconfigure furniture to facilitate requested changes for faculty and staff. Coordinate furniture inventory jointly with Campus Services Operations Coordinator; surplus and/or dispose of furniture and equipment in accordance with COCC’s policies and procedures. Work with Campus Services Operations Coordinator to administer office moves and associated furniture changes. Event Setup: Track and organize event setup. Set up events to the specifications of the event organizer. Ensure event space is restored to the original condition and ready for the next event setup. Administrative Functions: Develop weekly schedule of office and furniture moves. Respond to office move work orders. Help to track office and furniture inventory, and inventory available surplus furniture. Maintain open communication with supervisor on a weekly basis. Other duties as assigned. Grounds/Landscape Functions: Snow removal to include operating a truck with plow and/or snow removal equipment. When furniture and event duties allow and as assigned assist grounds crews in other day to day operations. Department Specific Work Schedule:This position is meant to be a 40-hour per week position, but may necessitate working occasional nights and weekends due to office move requirements. Knowledge, Skills, and Abilities Individuals must possess these knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the duties and responsibilities of the job, with or without reasonable accommodation, using some other combination of skills and abilities. The individual is expected to follow College work rules and policies. Demonstrated knowledge of furniture installations and proficiency with power tools and equipment necessary for installations. Demonstrated knowledge and understanding of college event setup procedures and use of facilities for college events. Knowledge of planning and scheduling work activity based on furniture installs, events, office/furniture moves, and snow removal operations. Effective interpersonal, organizational, and oral and written communication skills. Ability to work independently and to use good judgment with respect to priorities and deadlines. Ability to communicate effectively with students, staff, and faculty from diverse backgrounds. Ability to operate campus vehicles, moving equipment, and snow removal equipment. Ability to meet deadlines, set work priorities, and manage workload. Ability to access and use the colleges work order system and database systems which include Microsoft Office Suite, email, and modern office equipment. Ergonomic Requirements A flexible work schedule, including nights and weekends, may be necessary due to the nature of the responsibilities. Requires the ability to work outdoors, at times, in all weather conditions. Requires the ability to write, read written materials and computer screens, and ability to use telephonic conversations. Occasional lifting up to 75lbs. All individuals are required to perform essential functions with or without reasonable accommodation. Minimum Requirements Education: High School degree or equivalent Experience:Two years’ experience working with furniture installations or similar duties. Equivalency Statement The College recognizes the value of skills and knowledge gained outside of formal higher education and paid employment. Applicants who do not meet minimum qualifications but present other qualifications or experience equivalent to those required will be considered and are encouraged to apply. To qualify under equivalency, applicants must indicate how they qualify by responding to the supplemental question presented during the application process.All employees are required to successfully complete and pass a background screen, which includes a criminal history check. Preferred Qualifications Education: Associate’s degree Experience: Experience working with furniture installations, specifically Experience in a higher education setting Forklift Certification EEO Statement The goal of Central Oregon Community College is to provide an atmosphere that encourages our faculty, staff and students to realize their full potential. In support of this goal, it is the policy of Central Oregon Community College that there will be no discrimination or harassment on the basis of age, disability, sex, marital status, national origin, ethnicity, color, race, religion, sexual orientation, gender identity, genetic information, citizenship status, veteran or military status, pregnancy or any other classes protected under federal and state statutes in any education program, activities or employment. Persons with questions about this statement should contact Human Resources at 541.383.7216 or the Vice President for Student Affairs at 541.383.7211.
This policy covers nondiscrimination in both employment and access to educational opportunities. When brought to the attention of the appropriate parties, any such actions will be promptly and equitably responded to according to the process outlined in general procedures sections N-1, N-2, or N-3.
In support of COCC’s EEO statement, bilingual fluency in English and Spanish is considered a plus, along with experience working in a diverse multicultural setting. Supplemental Questions
CLICK HERE TO VIEW BENEFITS & PERKS Primary Purpose Primary Purpose:The Office Move Coordinator/Event Setup Assistant is responsible for moving, installing, and/or reconfiguring furniture to facilitate staff and faculty requested changes; relocating furniture and equipment designated for inventory, surplus, or disposal. This position must be able to drive/operate campus vehicles. When needed the position also works as an assistant to the Event Setup Specialist ensuring that event setups/breakdowns are performed on time and according to the specifications provided by the event organizer.Secondary Purpose:Works with Grounds crew to provide assistance to Grounds related tasks, including snow removal, surplus materials disposal, and Commencement set up. Essential Duties and Responsibilities Furniture: Act as Office Move point of contact for office move related work orders. Move, install, and reconfigure furniture to facilitate requested changes for faculty and staff. Coordinate furniture inventory jointly with Campus Services Operations Coordinator; surplus and/or dispose of furniture and equipment in accordance with COCC’s policies and procedures. Work with Campus Services Operations Coordinator to administer office moves and associated furniture changes. Event Setup: Track and organize event setup. Set up events to the specifications of the event organizer. Ensure event space is restored to the original condition and ready for the next event setup. Administrative Functions: Develop weekly schedule of office and furniture moves. Respond to office move work orders. Help to track office and furniture inventory, and inventory available surplus furniture. Maintain open communication with supervisor on a weekly basis. Other duties as assigned. Grounds/Landscape Functions: Snow removal to include operating a truck with plow and/or snow removal equipment. When furniture and event duties allow and as assigned assist grounds crews in other day to day operations. Department Specific Work Schedule:This position is meant to be a 40-hour per week position, but may necessitate working occasional nights and weekends due to office move requirements. Knowledge, Skills, and Abilities Individuals must possess these knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the duties and responsibilities of the job, with or without reasonable accommodation, using some other combination of skills and abilities. The individual is expected to follow College work rules and policies. Demonstrated knowledge of furniture installations and proficiency with power tools and equipment necessary for installations. Demonstrated knowledge and understanding of college event setup procedures and use of facilities for college events. Knowledge of planning and scheduling work activity based on furniture installs, events, office/furniture moves, and snow removal operations. Effective interpersonal, organizational, and oral and written communication skills. Ability to work independently and to use good judgment with respect to priorities and deadlines. Ability to communicate effectively with students, staff, and faculty from diverse backgrounds. Ability to operate campus vehicles, moving equipment, and snow removal equipment. Ability to meet deadlines, set work priorities, and manage workload. Ability to access and use the colleges work order system and database systems which include Microsoft Office Suite, email, and modern office equipment. Ergonomic Requirements A flexible work schedule, including nights and weekends, may be necessary due to the nature of the responsibilities. Requires the ability to work outdoors, at times, in all weather conditions. Requires the ability to write, read written materials and computer screens, and ability to use telephonic conversations. Occasional lifting up to 75lbs. All individuals are required to perform essential functions with or without reasonable accommodation. Minimum Requirements Education: High School degree or equivalent Experience:Two years’ experience working with furniture installations or similar duties. Equivalency Statement The College recognizes the value of skills and knowledge gained outside of formal higher education and paid employment. Applicants who do not meet minimum qualifications but present other qualifications or experience equivalent to those required will be considered and are encouraged to apply. To qualify under equivalency, applicants must indicate how they qualify by responding to the supplemental question presented during the application process.All employees are required to successfully complete and pass a background screen, which includes a criminal history check. Preferred Qualifications Education: Associate’s degree Experience: Experience working with furniture installations, specifically Experience in a higher education setting Forklift Certification EEO Statement The goal of Central Oregon Community College is to provide an atmosphere that encourages our faculty, staff and students to realize their full potential. In support of this goal, it is the policy of Central Oregon Community College that there will be no discrimination or harassment on the basis of age, disability, sex, marital status, national origin, ethnicity, color, race, religion, sexual orientation, gender identity, genetic information, citizenship status, veteran or military status, pregnancy or any other classes protected under federal and state statutes in any education program, activities or employment. Persons with questions about this statement should contact Human Resources at 541.383.7216 or the Vice President for Student Affairs at 541.383.7211.
This policy covers nondiscrimination in both employment and access to educational opportunities. When brought to the attention of the appropriate parties, any such actions will be promptly and equitably responded to according to the process outlined in general procedures sections N-1, N-2, or N-3.
In support of COCC’s EEO statement, bilingual fluency in English and Spanish is considered a plus, along with experience working in a diverse multicultural setting. Supplemental Questions
Required fields are indicated with an asterisk (*).
* What is your highest level of education? No High School Diploma or GED High School Diploma or GED Professional Certification or License (not a degree) Associates Degree Bachelors Degree in Progress Bachelors Degree Masters Degree In Progress Masters Degree Ph.D. in Progress Ph.D. J.D. M.D. Other Doctorate Level Degree * Please describe how you meet the minimum requirement of (2) two years' experience with furniture installations or similar duties.(Open Ended Question)
* Do you have a current valid Oregon Driver's License, or the ability to obtain one within 30 days of employment; and the ability to successfully complete COCC Driving Approval process? Yes No * The College recognizes the value of skills, knowledge, and experience gained outside of formal education and paid employment. Applicants who do not meet minimum education and/or experience requirements but possess other qualifications or experience they feel are equivalent are encouraged to apply. Check the applicable box(es) below and explain in the next question why your feel your education/experience should be considered equivalent. I meet all minimum requirements (education and experience) listed for this position. I do not meet the minimum education degree requirement(s). For example, the position requires a Bachelor's degree, I have an Associate's degree. My degree is not in the required stated area(s). For example, the position requires a Bachelor's degree in Accounting, I have a Bachelor's degree in another area. I have less than the minimum years' experience in the area(s) required. * As a follow up to the previous question, explain how your education/experience should be considered equivalent to the minimum requirements. If you feel you meet all the stated minimum requirements, please put N/A.(Open Ended Question)
In support of COCC’s commitment to diversity, equity, and inclusion, bilingual fluency in English and another language is considered a plus: Please list any languages other than English in which you are fluent (read and write)(Open Ended Question)
* Are you a U.S. military veteran? COCC provides qualifying veterans and disabled veterans with preference in employment. To receive veterans' preference in this recruitment process, you must upload your DD214 and 215 (215 if applicable) or certification that you expect to be honorably discharged from the military within 120 days of certifying veteran status as supporting documentation. You will have the opportunity to upload the document(s) in the next step of this application process. Yes, I am a veteran No, I am not a veteran If you have identified yourself as a qualified veteran or disabled veteran by submitting your DD214 and DD215 (if applicable) form(s) as proof of veteran status, please describe any transferable skills earned during your military service that you feel relate to the requirements/preferences of this position.(Open Ended Question)
* The College CANNOT provide support or sponsorship of any type for visa applications and related paperwork for employment purposes. To be considered, applicants must already be authorized to begin work in the United States, be able to arrive in the country, and maintain work eligibility without the College’s sponsorship or support. Are you currently, or will you be, authorized to begin work in the United States, able to arrive, and able to maintain work eligibility without the College’s sponsorship or support by the position’s start date? Yes, I am already or will be authorized to begin work in the United States, able to arrive, and able to maintain work eligibility without the College’s sponsorship or support by the position’s start date. No. * COCC employees must work and reside in the state of Oregon at the time their work is being performed. Are you, or will you be residing in the state of Oregon by the start date of this position? Yes No * Background checks are required for all employees of COCC. Should an offer of employment be made to you and accepted by you, you will receive an email from COCC / HireRight Screening requesting your consent and basic information to complete the check. The offer of employment will be conditional upon satisfactory completion of the criminal background check. Confirmed findings on a criminal background check will not automatically disqualify you from being hired into a position. Results are evaluated on a case-by-case basis, considering the job responsibilities and other risk factors. Additional information regarding COCC’s criminal history check policy can be found online in the General Procedures Manual, Section HR-2-1. Please indicate here if you will provide consent to the criminal history check when requested by the College Yes, I will provide my consent when requested No, I will not provide my consent when requested Required Documents Required Documents Resume/Vitae Cover Letter Optional Documents College Transcript 1 (unofficial) US Military DD 214
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