Office Manager & Secretary Job ID 220487 Posted 15-May-2025 Role type Full-time Areas of Interest Administrative Location(s) Jakarta - Jakarta Raya - Indonesia CBRE is the global leader in commercial real estate services and investments. With services, insights and data that span every dimension of the industry, we create solutions for clients of every size, in every sector and across every geography. CBRE is the place where talented people who want to do impactful work can realize potential in every dimension. **About the Role:** The purpose of the Office Manager & Secretary is to provide business operations administrative support to the Managing Director and a group of professionals with responsibility for growing the business operations. The role will also oversee the day-to-day administrative responsibilities in Office Management on the new premises. **What You’ll Do:** + Performs administrative duties such as conducting research, updating and maintaining databases, preparing company forms and maintaining confidential files. + Serves as an administrative liaison to others within/outside the department/company regarding administration issues in areas such as accounting (expense reports), marketing (proposal collateral, client events), mapping and research (client research). + Creates and initiates correspondence and memoranda; compiles and prepares data for administrative reports and presentations. + Schedules and maintains calendar of appointments, meetings and travel itineraries, and coordinates related arrangements. + Carries out special projects and assignments as requested. May be responsible for coordination/planning and execution of special events and conferences for client, department and/or office events. May participate in communicating new program(s) to employees. Required to print and bind their documents. + Responsible for opening, sorting, prioritizing and distributing inbound mail. Coordinates services for outbound mail. + Answers phone calls with regards to inquiries, researching and resolving problems requiring knowledge of department policies and procedures. + Administers the department/business unit record keeping system; updates various department/business unit records and publications; ensures that department/business unit files are maintained in accordance with company policies and procedures; reviews requests for information and determines the appropriateness of release. + Other duties may be assigned. **What You’ll Need:** + Minimum 5-8 years’ experience in a similar role supporting a small office encompassing up to 50 people + Experience in an International Corporate environment with multiple stakeholder engagement as well as following Corporate processes + Proven multi-tasker with a track record of prioritising responsibilities cross multiple functions + Hands-on and proactive individual with a keen interest on building relationships CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)