**Company description** **About Publicis Groupe** Publicis Groupe is a leading global communications and full-circle marketing services company. Our projects range from classic advertising campaigns through digital creative strategy, management, website build projects, in-house production, data-driven media solutions, content creation, maintenance, and global digital communication strategy, to asset creation for several brands, just to mention a few larger areas of our expertise. In Hungary, our multinational team represents 400 people from across 25 different countries, providing integrated solutions and diverse expertise that shape how Fortune 500 companies and brands communicate from Europe to the US and China. We are a group of communication professionals deeply rooted in the values of diversity and inclusion, creating an environment that encourages collaboration, growth, and the pursuit of excellence. We work for better futures at speed by turning the magical combinations of many into the Power Of One. And we are proud to be the first agency in Hungary to get the Great Place To Work® certification. **Overview** With a strong presence and a diverse range of services, Publicis Groupe Hungary has established itself as a hub of creativity and innovation. Our team of talented professionals thrives in an environment that encourages collaboration, growth, and the pursuit of excellence. We believe in a vibrant and inclusive company culture, emphasizing work-life balance and investing in the well-being of our employees. Our employees are empowered to think outside the box, push boundaries, and explore innovative approaches to deliver exceptional results. Joining the team means being part of a creative powerhouse that is shaping the advertising and communications landscape while nurturing personal and professional growth. **Job Description:** Due to our explosive growth, our Community&Workplace team is actively looking for an ambitious new **Office Manager (junior role)** to join our team. **Key Responsibilities:** Office Administration: + Manage daily office operations, including mail and package handling, supplies inventory, panrty orders, and vendor relations. + Covering reception + Ensure a clean, organized, and well-maintained office environment, ensuring cost efficiency and cost optimization of office expenditures. + Oversee office equipment and coordinate repairs or maintenance as needed. + Manage relationships and contracts with office vendors and service providers. + Coordinate with the IT department on all office equipment. + Maintain a safe and secure working environment, ensuring compliance with Health & Safety and Fire Safety policies and measures. + Supervise facilities staff (cleaning, custodians, technicians, groundskeepers, etc.) and external contractors. + Control activities like parking space allocation. + Deal with emergencies as they arise. Scheduling and Communication: + Coordinate meetings, appointments, and conference room bookings. + Maintain office calendars and communicate important information to team members. + Handle internal and external communications effectively. Team Support: + Provide administrative support to various teams within the agency. + Assist in onboarding new employees. + Collaborate with HR to manage employee records and administrative tasks. + Partner with HR & Operations team to maintain office policies as necessary. + **Business Travel Coordination** + Manage planning and booking of business travel for employees, ensuring cost-effectiveness and alignment with company policies. + Maintain travel records and provide support for expense reporting and reimbursement processes. + Serve as the primary point of contact for travel-related inquiries and troubleshooting. Financial Administration: + Process invoices, expenses, and other financial documents. + Manage vendor registration and purchase orders in the financial system. + Work with the finance department to manage office budget and expenses. Event Planning: + Assist in planning and coordinating internal and client events or meetings. + Manage logistics, catering, and event materials as necessary. **Qualifications** + 1-2 years of experience as an Office Manager or in a similar administrative role. + Strong organizational and multitasking skills. + Excellent communication and interpersonal abilities. + Fluency in the English language. + Proficiency in MS Office and office management software (e.g., Microsoft Teams, Slack, Trello). + Knowledge of basic financial and accounting principles. + Exceptional problem-solving and decision-making skills **Additional information** **Why Should You Join Publicis Groupe** + **Multicultural and diverse environment** : We have more than 350 colleagues and counting, with talents coming from every part of the world. Why not join us and learn some Portuguese during lunch breaks? + **Home office opportunity** : We attend our modern and minimalistic, award-winning open office three times a week, and we have the opportunity to enjoy the comfort of our own home twice a week. + **Flexible working hours** : The working hours are also flexible. While we work for clients and cannot do our jobs during the evening, if you have a dentist’s appointment at 3 p.m., we won't stop you from going. + **Market-competitive salary** : We offer a salary that reflects your hard work. During the selection process, we aim to find that sweet spot that will make you happy when you open your offer letter. + **Work Your World program** : Would you like to experience working from a different country for a couple of weeks? Start dreaming about your favorite location, because with us, you can do it! Just pick a Publicis Groupe office on the globe and start packing. + **Dog-friendly office** : If you have a furry, occasionally barking four-legged best friend, they are more than welcome in the office. + **Company events** : Once you've joined us, you'll see that we not only learn each other's native language (remember the unofficial language lessons from above?) but also have regular get-togethers. We try not to stay thirsty every third Thursday (yes, we call them Thirsty Thursdays!), enjoy different themed parties throughout the year, and boost our creativity with Creative mornings in the Café. + **Wellbeing** : Last year, we launched our wellbeing program, Balance by Publicis Groupe Hungary. We believe that balance is not something to be found, but something to create. We are fully committed to bringing it into your life, with initiatives such as coaching, round table conversations, workshops, and education on wellbeing available for everyone. More elements of the program are on the way. + **Relocation** : Would you like to join us from the other side of the globe? We look forward to talking to you! If we agree to work together, we will help navigate the bureaucracy and get you the working visa you need. Interested? Come and join the Publicis Groupe adventure!