We Are Hiring an Office Manager for a Healthcare Clinic!!Job Description

We are seeking a dedicated Office Manager / HR Coordinator to join our dynamic team. This role requires a detail-oriented professional who thrives in a fast-paced environment, handling both administrative and HR-related tasks. You will play a critical role in ensuring the smooth operation of our office and supporting our HR team in various capacities.

ResponsibilitiesUtilize QuickBooks Online for data entry and financial management.Create, process, and manage invoices; handle billing and email communications.Conduct daily billing and HR meetings to ensure operational efficiency.Maintain and organize HR files and execute daily filing tasks.Process time off requests within 24 hours.Schedule staff weekly, preparing schedules a month in advance.Generate daily productivity reports and SOAP audits.Audit time cards and perform batch processing.Handle purchase orders, package logs, car logs, and coordinate maintenance.Facilitate weekly staff meetings, preparing agenda and minutes.Lead weekly RT staff/admin meetings.Manage aging invoices and ensure timely collection of past due items.Provide immediate feedback on accounts requiring special handling.Adhere to departmental lunch and break schedules.Assist in interviewing, onboarding, training, hiring, and managing HR needs including license renewals.Coordinate equipment repairs with the Senior Clinician Team.Manage computer login passwords and restart computers weekly.Oversee staff emails, mailboxes, and perform daily HR and accounting checklists.Send nightly recap and pending reports by 7 PM, followed by a 6:30 PM call.Close the clinic securely and manage key holder responsibilities.Essential SkillsExperience with QuickBooks Online.Proficient in creating and processing invoices.Strong billing and payroll experience.Experience in scheduling staff.Proficiency in Excel reporting.HR experience including onboarding, recruitment, training, hiring, and firing.Strong data entry and administrative support skills.Additional Skills & QualificationsCustomer service experience.Additional experience in administrative support and data entry.Work Environment

This role is based on-site, Monday through Friday, from 9:30 AM to 6:30 PM, with occasional Saturday shifts if needed. Our team is mission-driven, dedicated to providing comprehensive rehabilitation services. You will work in a high-performance environment under the guidance of a Doctor of Physical Therapy, benefiting from a unique leadership model that offers diverse responsibilities and growth opportunities.

Pay and Benefits

The pay range for this position is $30.00 - $35.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Deerfield Beach,FL.

Application Deadline

This position is anticipated to close on Aug 1, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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