Title:

Office Manager & Executive Assistant

Company:

Everest Reinsurance Company

Job Category:

Administration

Job Description:

About Everest:

Everest Group, Ltd. (Everest), is a leading global reinsurance and insurance provider, operating for nearly 50 years through subsidiaries in North America, Latin America, the UK & Ireland, Continental Europe and Asia Pacific regions. Throughout our history, Everest has maintained its discipline and focuses on creating long-term value through underwriting excellence and strong risk and capital management. Our strengths include extensive product and distribution capabilities, a strong balance sheet, and an innovative culture. Our most critical asset is our people. We offer dynamic training & professional development to our employees. We also offer generous tuition/continuing education reimbursement programs, mentoring opportunities, flexible work arrangements, and Colleague Resource Groups.   

 

Everest Re is a leading international reinsurance and insurance group with an extensive distribution network that spans five continents. With roots dating back to 1973, Everest has developed a global footprint and deep client relationships that are largely unmatched by its peers. The Company’s principal business strategies seek to leverage its strengths to optimize returns over the underwriting cycle, thereby creating value for its shareholders and business partners. 

Role Purpose: 

The Office Manager and Executive Assistant will provide high quality and dedicated support to the Miami office SVP, Head of Latin America and Caribbean. The Executive require efficient and responsive support to ensure the smooth running of the office and his day-to-day role. You will operate as part of a team in a supportive, collaborative, and friendly environment. 

This role is a Full Time in office position, reporting into our Miami Office 5 days a week.

​

Office Manager responsibilities: 

Organize office functions and ensure daily operations run smoothly,

Maintain the office condition and arrange necessary repairs with corporate services.

Order kitchen and office supplies as needed. 

Act as point of contact for vendors, service providers and landlord.

Act as a primary HR contact to maintain and ensure office policies.

Coordinate with the IT department on all office equipment, troubleshooting, installations, and repairs. 

Manage office bills, ensure that all items are invoiced and paid on time

Manage office budget, ensure accurate and timely reporting.

Assist in the onboarding process for the new hires; organize desk setup, desk phone, access card & parking cards.

Maintain an updated list of all employees’ records, such as access cards, parking cards, and emergency contact information. 

Coordinate all International travel for the Miami Office with our travel agent.

Purchase tickets and reserve hotels for all Miami office domestic travel through Concur. 

Register Underwriters for Conferences Abroad 

Executive Assistant responsibilities:

Provide executive-level support to the SVP, Head of Latin America & Caribbean including but not limited to: 

Drafting announcements and communications 

Developing and reviewing materials for meeting and presentations.

Coordinating travel itineraries from flights, hotels, transportation to reservations, etc.

Calendar management and maintenance.

Prepare expense reports and processing invoices.

Handles sensitive materials; maintain appropriate levels of confidentiality.

Plan and organize in-house or off-sites activities, and team/company events. 

Skills & experience 

7+ years’ experience as an Executive Assistant and previous office administration experience 

Bachelor’s degree preferred

Excellent time management and strong organizational skills, and ability to prioritize multiple streams of work from multiple sources without sacrificing quality 

Ability to build solid relationships with internal and external stakeholders 

Ability to manage pressure and conflicting demands. 

Excellent presentation, communication (oral and written) and relationship building skills across all levels of management 

Detail-oriented with a creative working style 

Confident in arranging meetings across multiple time zones and worldwide locations. 

Self-starter and enthusiastic team player with strong business acumen 

Good judgement and decision-making skills – ability to make decisions using logic with minimal guidance 

Good sense of urgency, ability to prioritize and proactively manage responsibilities and tasks 

Microsoft office proficient, ideally with advanced PowerPoint and Excel skills 

 

For CA, NY, NJ or IL: The base salary range for this position is $60,000 - $98,000 annually. The offered rate of compensation will be based on individual education, experience, qualifications and work location. All offers include access to a variety of benefits to employees, including health insurance coverage, an employee wellness program, life and disability insurance, 401k match, retirement savings plan, paid holidays and paid time off (PTO).

What if I don’t meet every requirement? At Everest we are dedicated to building an inclusive and authentic workplace. So, if you are excited about this role but your past experience doesn’t align perfectly with every element in the job description, we still encourage you to apply. You may be just the right candidate for this or other roles. Please let us know if you need any accommodations throughout the application or interview process.

 

Our Culture

At Everest, our purpose is to provide the world with protection. We help clients and businesses thrive, fuel global economies, and create sustainable value for our colleagues, shareholders and the communities that we serve. We also pride ourselves on having a unique and inclusive culture which is driven by a unified set of values and behaviors. Click here to learn more about our culture. 

Our Values are the guiding principles that inform our decisions, actions and behaviors. They are an expression of our culture and an integral part of how we work: Talent. Thoughtful assumption of risk. Execution. Efficiency. Humility. Leadership. Collaboration. Inclusion and Belonging.Our Colleague Behaviors define how we operate and interact with each other no matter our location, level or function: Respect everyone. Pursue better. Lead by example. Own our outcomes. Win together.  

 

All colleagues are held accountable to upholding and supporting our values and behaviors across the company. This includes day to day interactions with fellow colleagues, and the global communities we serve. 

Type:

Regular

Time Type:

Full time

Primary Location:

Miami, FL

Additional Locations:

Everest is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or creed, sex (including pregnancy), sexual orientation, gender identity or expression, national origin or ancestry, citizenship, genetics, physical or mental disability, age, marital status, civil union status, family or parental status, veteran status, or any other characteristic protected by law. As part of this commitment, Everest will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Everest Benefits at everestbenefits@everestglobal.com.

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