We are seeking a proactive and detail-oriented Office Manager with experience in the AEC industry to support our growing team. This role is ideal for someone who thrives in a dynamic environment and is passionate about creating a well-organized and efficient workplace.
Key Responsibilities:Oversee daily office operations, including supplies, equipment, and vendor managementCoordinate maintenance and repairs, liaising with building management as neededOrganize and schedule meetings, appointments, and company eventsSupport HR and Finance teams with onboarding, payroll, and expense reportingMaintain accurate and confidential office and employee recordsEnsure compliance with health and safety regulationsFoster a positive, inclusive, and productive office cultureRequired Qualifications:Bachelor’s degreeMinimum 3 years of experience as an Office Manager, Administrative Assistant, or similar role in the AEC industryProficiency in Microsoft Office Suite, QuickBooks, and BQE CoreExcellent organizational and time management skillsStrong written and verbal communication abilitiesAbility to multitask and prioritize effectivelyHigh level of discretion and confidentialityKey Skills:
Office management, QuickBooks, BQE Core, Microsoft Office
Pay and Benefits
The pay range for this position is $27.00 - $35.00/hr.
Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a hybrid position in New York,NY.
Application Deadline
This position is anticipated to close on Jun 27, 2025.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.