About Mixbook  

Mixbook is the #1 rated photo book service in the US, with over 30K 5-star reviews, empowering over 6 million people to design and share their one-of-a-kind stories. We're a profitable, growing company known for our intuitive design platform, exceptional quality, and fanatical customer service. But Mixbook is more than just a product - we're a team of passionate individuals driven to make a difference.

What truly sets Mixbook apart is our commitment to creating a workplace where you can thrive both personally and professionally. We value collaboration, open communication, and a growth mindset. We believe in empowering our team members to take ownership, embrace challenges, and make a meaningful impact.

Our culture is built on a foundation of trust, constructive feedback, and a shared passion for delivering outstanding results. If you're looking for a place where your contributions are valued, your voice is heard, and you can grow alongside a talented team, then Mixbook is the place for you.

Job Description 

The Mixbook Moldova office is a place where far more than just work happens. It’s a place where our team has the opportunity to connect with each other, take creative risks, and engage with our community with the goal of achieving our mission: to empower creativity and deepen human connection. 

We’re looking for an impact-driven Office Manager with a strong operational mindset to join our team in Chișinău, Moldova. As our Office Manager, you will play a critical role in managing and overseeing the day-to-day operations of our local office, ensuring a productive and welcoming environment for all team members. This is a great opportunity for someone who thrives in dynamic environments, enjoys solving practical problems, and wants to grow within a forward-thinking, globally minded company.

This position is based in Chisinau, where a hybrid work model is available. While some remote flexibility is possible, we are looking for someone who can be regularly present in our central Chisinau office to lead on-site operations and maintain a strong in-person culture.

What You’ll Do 

Oversee daily office operations to maintain a smooth, well-equipped, and efficient workplace. Manage vendor relationships and coordinate procurement of supplies, services, and equipment. Handle logistics for local team events and office visitors, including travel and workspace setup, supporting a vibrant, collaborative office culture. Liaise with local and US-based system administrators to troubleshoot office tech issues and track and support IT equipment needs. Contribute to safety and risk planning efforts, including fire evacuation procedures and workplace readiness. Maintain organized records, budgets, and internal documentation across operational areas.

What You’ll Need 

3+ years of experience in office, facilities, or project management roles. Strong organizational skills and attention to detail, with the ability to adapt to shifting priorities. Proven experience coordinating vendors and managing supplier relationships. Excellent communication skills, collaborating effectively across teams and with internal and external stakeholders. Fluency in Romanian and Russian; Intermediate+ English for daily written and verbal communication. Comfortable working with spreadsheets, internal tools, and shared drives to track budgets, equipment, and records. Proactive and solution-oriented, with a bias for action and sound judgment Familiarity with basic finance support tasks (e.g. invoice tracking, reimbursements, petty cash) is a plus. A strong sense of ownership and pride in maintaining a smooth, well-run office environment.

What You’ll Enjoy 

Market-Leading Salary and Perks: Enjoy a market-leading compensation package that reflects your talent and contributions. Collaborate in an Inspiring Environment: Join a small, agile, and dynamic team that encourages innovation and creativity.
Unlimited PTO and Flexible Work Schedule: Embrace a healthy work-life balance with our unlimited paid time off policy and flexible schedule options. Invest in Your Growth: Benefit from personal budgets dedicated to learning and development, team-building activities, enriching your professional and personal journey.
State-of-the-Art Office:
Work in a high-tech, modern office located in the heart of Chișinău, designed to inspire and enhance productivity. Our Mission & Culture

At Mixbook, our mission is to empower people to be creative and connect deeply with the ones they love. Unlike most growth companies, we have invested deeply in culture - because we believe that when we love our people, they will love our customers, and our customers will love our business. 

You'll contribute to a product loved by millions and help people create lasting memories. You'll thrive in a healthy culture that values collaboration, growth, and open communication. You'll work with talented individuals who are passionate about what they do, and you'll enjoy competitive benefits and perks to support your well-being.

We want people to join us who exude our core values:

Scrappy: We act like entrepreneurs, taking ownership and finding creative solutions. Caring: We have a heart of empathy, supporting each other and our customers. Craftsmanship: We have a spirit of excellence, striving for the highest quality in everything we do.

If you're ready to join a team that's making a real difference in the world, we encourage you to apply!