Description

Our on-demand manufacturing company is looking for a highly-skilled, experienced Office Manager to direct the day-to-day office operations across multiple office locations with a primary location in our Rockville, MD office. This person will serve as the “go-to” point of contact for employees and other stakeholders of the organization and will work directly with company leadership to ensure policies and procedures are implemented effectively.

The successful candidate will have a wide range of experience in administrative and executive support, as well as office management. The Office Manager should be comfortable wearing multiple hats, demonstrate resourcefulness and creativity when solving problems, and be able to work independently with little to no supervision. The individual who fills this role will have access to sensitive data, therefore must understand the need for maintaining the highest level of discretion and good judgment.

Duties & Responsibilities:

Office Services (25%)

●\tManage the day-to-day office operations for all Maryland locations.

●\tProvide excellence in customer service to all employees and managers ensuring a positive employee experience.

●\tResponsible for the maintenance, cleanliness, and safety of common spaces including pantries, kitchen, etc.

●\tIdentify office service vendors based on quality, manage the pricing negotiation, and manage service level agreements.

●\tOrder, manage and maintain an inventory of office supplies, pantries, and equipment

Facilities Management (25%)

●\tCoordinate with property management, utility companies and facility services to ensure physical issues are addressed and handled promptly

●\tManage the building security system and vendor making sure employees have proper access and that the building is always secured.

●\tManage facility calendars and provide support for meetings as needed

●\tPoint person for resolving all issues with the timekeeping equipment for hourly/non-exempt employees.

●\tAbility to lift 75lbs.

Purchasing (35%)

●\tMonitor the Purchasing email account and place orders for items needed by all Xometry employees

●\tEnsure purchasing process is followed by all employees who submit purchase requests in accordance with company policy and ISO guidelines

●\tCoordinate internally to confirm purchases, and inform requestors of delays or necessary substitutions

●\tFollow up with suppliers and vendors as needed to process payments, track shipments, inquire about product availability or other purchase-related questions or tasks.

Recruiting and Onboarding (15%)

●\tEnsure all candidates have a positive candidate experience throughout the interviewing process and through their first week.

●\tProvide accurate and timely communications on interviewing agenda, logistics, and travel arrangements.

●\tAct as an onsite ambassador for onsite interviews and for first-day onboarding.

●\tCoordinate with IT to ensure employees have a clean workspace, equipment and technical support required to be effective in their roles.

Skills

Administrative support, Microsoft office, purchasing, calendar management, vendor management, office supplies, Customer service, Filing, Front desk

Additional Skills & Qualifications

●\tBachelor’s degree or equivalent experience preferred

●\tA minimum of 3 years of experience managing a multi-location office and providing administrative, facilities, accounting and communication support

●\tIntermediate level of Google Suite or Microsoft Office products, specifically managing spreadsheets and creating presentations

●\tStrong attention to detail and organizational skills

●\tAbility to prioritize and multitask

●\tExcellent written and verbal communication skills

●\tFlexible, resourceful, and professional in a fast-paced atmosphere

Experience Level

Intermediate Level

Pay and Benefits

The pay range for this position is $20.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Rockville,MD.

Application Deadline

This position is anticipated to close on Jul 31, 2025.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.