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Our client, a global consulting firm based in Lower Manhattan, seeks to hire a Temp Office Manager to support their NY Office. Position is hybrid (2-3 days onsite), Monday - Friday, 8:30am-5:30pm with flexibility for occasional OT as it arises. Hybrid, 4-5 onsite. The temp duration is July - December 2025. Position covers a leave.

Responsibilities:

Submit and follow up on maintenance requests and make recommendations for services, vendors, and other facility-related needs.Order, put away, and organize office supplies including snacks, beverages, and groceries for the office and kitchen.Keep office common spaces clean and tidy and monitor general safety in the suite.Be an enthusiastic and friendly host to employees, candidates, visitors, and vendors; Coordinate needs of visitors from other offices as needed.Order, set up, and clean up snacks and office-catered lunches.Ensure that all office & kitchen machines are working and maintained and coordinate necessary cleaning and maintenance services.Maintain positive working relationships with suppliers/vendors and property managers.Manage, organize, and track office-related purchases; approve incoming invoices for payment and submit receipts and invoices to Accounts Payable for payment.Oversee all deliveries (inbound, outbound) and outgoing mail.Maintain a welcoming environment for guests, offer water/coffee to visitors and candidates, and give tours of the office as needed.Plan and execute offsite special events as needed (book hotels, restaurants, activities, and outings for large groups).Welcome new hires making sure to create an enjoyable onboarding experience.Coordinate office moves and new setups and seating arrangements in partnership with internal teams and manage office floor plan.Keep a constant pulse on office morale and open communication with the Head of the Office.May occasionally run miscellaneous errands in support of office activities or leadership requests.Maintain spreadsheets, prepare correspondence, answer telephones, and perform research as needed.Interface with different departments (e.g., Legal department for contract management and Accounts Payable for payment and budget management).Coordinate appointments and Division meetings, ensuring adequate meeting facilities and technical resources are available and ready for use.

Requirements:

3-5+ years of experience in a similar administrative support role.Elevated level of proficiency in using Microsoft Office, especially Outlook, Word, Excel, and PowerPoint as well as internal messaging systems like Teams.Experience planning and booking events.Proficient in maintaining Outlook calendars, creating, and submitting expense reports, and purchasing catering, office supplies, and corporate gifts.Outstanding verbal and written communication skills, with a high degree of confidentiality, diplomacy, and professionalism.Self-starter who is reliable and organized; ability to work independently and prioritize multiple projects at once.Sound judgment and ability to solve problems with excellent follow-through.Must be able to meet expectations and offer seamless flexibility amidst interruptions and changes in tasks with short notice.Ability to prioritize work and work under pressure.Strong written and verbal communication skills.A keen sense of effective customer and client service and problem-solving orientation.Excellent attention to detail, accuracy, and organizational skills.Maintains an elevated level of trust and confidentiality.Flexible, friendly, and positive attitude.

Pay:

$35-$40/hour DOE A1422889NY-Temp_1751477076 To Apply for this Job Click Here