Office Manager
Robert Half Accountemps
Description
We are looking for an experienced Office Manager to join our clients team in Concord, California. This long-term contract position offers the opportunity to oversee and optimize office operations, manage accounting functions, and contribute to organizational efficiency. The ideal candidate will bring expertise in QuickBooks Desktop, sales tax compliance, and human resources administration, ensuring smooth day-to-day operations in a collaborative environment.
Responsibilities:
• Manage accounts payable and receivable processes, including coordinating with project managers and owners to ensure accurate and timely billing.
• Utilize QuickBooks Desktop for bookkeeping tasks, addressing sales tax discrepancies, and reconciling historical data.
• Oversee sales tax reporting and compliance for operations across multiple states, ensuring accurate documentation and reconciliation.
• Administer HR and benefits programs, maintaining records and ensuring compliance with applicable regulations.
• Optimize the electronic filing system by organizing insurance, trucking, and other critical documents for easy access.
• Collaborate on the integration and optimization of new organizational tools, such as ClickUp, to enhance information sharing and workflow efficiency.
• Provide general office management support, including answering inbound calls and maintaining a productive bullpen environment.
• Work closely with outsourced bookkeepers for bank and credit card reconciliations.
• Assist in documenting specialized construction industry terms and processes to streamline communication and operations.
Requirements
• Proficiency in QuickBooks Desktop with strong experience in managing sales tax compliance and reporting.
• Background in accounts payable and receivable, with a preference for candidates experienced in billing within specialized industries.
• Familiarity with HR and benefits administration, including relevant documentation and compliance.
• Demonstrated ability to organize and optimize electronic filing systems and office workflows.
• Experience working in a construction or similar industry is highly preferred.
• Strong communication and organizational skills to thrive in a close-knit, collaborative environment.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .
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