At Stantec, we have some of the world’s leading professionals passionate about enabling our business to be its best. Our business teams include finance, procurement, human resources, information technology, marketing, corporate development, HSSE, real estate, legal, and practice services. We bring diverse backgrounds, skills, and expertise and create a caring culture where everyone can thrive. Through teamwork and collaboration, we’re building a stronger, more resilient Stantec every day. **Your Opportunity** As our Lynnwood Office Manager, you will take on a vital supporting role of being the first impression and representation of our company! The ideal candidate will understand and demonstrate excellence in both internal and external client service, along with providing timely, accurate, and professional administrative support in keeping with Stantec’s high standards. This position is in Stantec’s Lynnwood office, with defined hours of 8:00 am – 5:00 pm Monday through Friday. **Your Key Responsibilities** * Greets visitors and staff and provides a professional, welcoming image of Stantec * Primary office contact for Human Resources, including supporting new hires, Separations, and communication of information * Refers and directs calls, emails and visitors as required * Schedules, tracks, and assigns meetings and conference rooms * Responsible for maintaining inventory and organization of office and kitchen supplies * Responsible for incoming and outgoing mail and deliveries * Assist with coordination of lunch and learn seminars with industry vendors * Leads planning and logistics for internal and external staff/office events * Develop and manage operating budgets, proactively track variances, and manage within target * Achieve cost savings through maximizing utilization of suppliers, preferred vendors/contractors and identify additional efficiency opportunities * Ensure all site management and operations practices comply with Stantec standards * Proactively manage all facility services in standard processes and procedures * Interact with property management to address facilities issues * Primary contact for property management – available on call 24/7 as needed for emergencies * Implement preventive, ongoing, and anticipated maintenance/repair programs * Conduct frequent meetings with the office leadership and with all staff to convey office, region, and company information * Supports OSEC (Office Safety Environment Coordinator) to ensure the safety of staff and support office safety initiatives as needed * Supports Records Coordinator to achieve compliance with Records Management policies and procedures * Provides administrative support to office staff as needed * Handles special projects in support of firm objectives as requested **Your Capabilities and Credentials** * Must be able to multi-task and communicate well, be highly organized, detail-oriented, resourceful, and dependable. * Proficiency with MS Office Suite with expertise in Teams, Outlook, Word, Excel and SharePoint. * Must have positive, can-do attitude. Service oriented. * Comfortable learning and using new technology. * Must maintain a professional, polished appearance and demeanor * Must be able to successfully work both collaboratively and independently. **Education and Experience** 5+ years’ experience in a professional office environment Certification or Associate’s degree or currently working on degree from technical school or college in related field or equivalent combination Professional experience in an office environment preferred Typical office environment working with computers and remaining sedentary for long periods of time. This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice. **About Stantec** Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible. Pay transparency laws require employers to provide the following information for positions that may be in the following jurisdiction(s): **Salary Range(s):** * Locations in WA, DC & Various CA areas - Min Salary $ 61,400.00 - Max Salary $ 85,900.00 The final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. **Primary Location:** United States | WA | Lynnwood **Organization:** BC-2099 Shared Services-US Lynnwood WA **Employee Status:** Regular **Job Level:** Nonmanager **Travel:** No **Schedule:** Full time **Job Posting:** 17/06/2025 01:06:31 **Req ID:** REQ25000265