Description

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Reception & Front Office:\n\n•\tServe as the first point of contact for visitors, clients, and employees with a warm, professional demeanor\n•\tAnswer and direct incoming calls, take messages, and handle general inquiries\n•\tGreet visitors, manage reception area, and coordinate visitor access and security protocols\n•\tHandle mail distribution, package deliveries, and courier services\n\nExecutive Support:\n\n•\tProvide administrative support to executives including calendar management and appointment scheduling\n•\tCoordinate travel arrangements, itineraries, and expense reporting for leadership team\n•\tPrepare meeting materials, take notes, and follow up on action items\n•\tHandle confidential information and correspondence with discretion\n•\tAssist with personal tasks and errands for executives as needed\n\nOffice Coordination:\n\n•\tOversee daily office operations and maintain a welcoming, organized work environment\n•\tManage office supplies inventory and coordinate with vendors for procurement\n•\tCoordinate office events, team meetings, and company functions\n•\tSupport facility maintenance, space planning, and office setup needs\n•\tAssist with new employee onboarding and general HR administrative tasks\n•\tMaintain filing systems, company records, and office documentation\n•\tSupport internal communications and employee engagement initiatives\n•\tHandle various administrative projects and tasks to support teams across the organization

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Skills

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administrative assistance, front desk administrative, shipping & receiving, mail sorting, Administrative support, Customer service, Microsoft office, Administration, Outlook, Front desk, Operation

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Top Skills Details

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administrative assistance,front desk administrative,shipping & receiving,mail sorting

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Additional Skills & Qualifications

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Minimum Qualifications:\n•\tHigh school diploma required \n•\t2+ years of experience in reception, administrative support, or office coordination roles \n•\tExceptional interpersonal and communication skills with a friendly, professional demeanor \n•\tStrong organizational abilities and attention to detail \n•\tAbility to multitask effectively while maintaining accuracy and composure \n•\tProficient in Microsoft Office Suite, calendar management systems, and office equipment \n•\tDiscretion when handling confidential information \n•\tProfessional appearance and positive attitude\n\nDesired Qualifications\n•\tAssociate's degree or relevant certification in business administration or related field \n•\tExperience supporting executives or senior management \n•\tPrevious experience in a fast-paced startup or tech environment \n•\tKnowledge of office management software and vendor relations \n•\tExperience with event planning and coordination \n•\tFlexible, adaptable approach to changing priorities and responsibilities

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Experience Level

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Intermediate Level

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Sunnyvale,CA.

Application Deadline

This position is anticipated to close on Sep 11, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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