Job Summary:

The Office Coordinator plays a pivotal role in ensuring the smooth day-to-day operations of the office environment. This position combines administrative and organizational responsibilities to support the efficiency and functionality of the workplace. The Office Coordinator serves as a central point of contact for various tasks and is responsible for coordinating office activities to enhance productivity and create a positive working atmosphere.

Responsibilities:

Answering Phones:

Professionally handle incoming calls, directing them to the appropriate personnel or providing information as needed.Ensure prompt and courteous communication with callers.

Supply Management:

Efficiently manage the procurement of office supplies, maintaining optimal inventory levels.Collaborate with vendors to negotiate pricing and ensure timely deliveries.

Equipment Maintenance:

Oversee regular maintenance and servicing of office equipment to ensure functionality.Coordinate repairs and replacements to minimize disruptions in daily operations.

Mail Handling:

Receive, sort, and distribute incoming mail accurately and in a timely manner.Process outgoing mail, including sending checks promptly to the accounting department.

Office Errands:

Execute various office-related errands.Ensure the completion of assigned duties to support daily operations.

Event Planning:

Coordinate and execute office events, meetings, and gatherings.Manage coordination, including venue booking, catering, and coordination of materials.

Guest Relations:

Welcome and assist guests, ensuring a positive and comfortable experience in the office.Provide support and information to visitors as needed.New Hire OnboardingAssist in the onboarding process for new hires, facilitating a smooth integration into the organization.Coordinate orientation activities, prepare materials, and provide support during initial training.

*This description is not meant to be all-inclusive and may be modified from time to time at the discretion of management*

Requirements:

Unquestionable character and work ethic, takes ownership of work, is accountable and learns from mistakes, and regularly goes above and beyond the call of dutyOutstanding communication skills with demonstrated ability to build effective working relationships across all levels within the organizationStrong organizational skills are essential for success in this roleAbility to frequently handle pressures related to meeting deadlines and working on projects requiring concentration and attention to detailExcellent problem-solving skillsProactive and detail-orientedStrong interpersonal and customer service skillsAbility to work independently and collaboratively within a teamFlexibility to adapt to changing priorities

Education/Experience:

Proven experience as an Office Coordinator or in a similar administrative roleStrong organizational and multitasking skillsExcellent verbal and written communication abilitiesProficiency in Microsoft Office Suite and other relevant softwareAbility to maintain confidentiality and handle sensitive informationProblem-solving and decision-making capabilities

Benefits & Perks:

Competitive CompensationIndustry-Leading HealthcareSavings and InvestmentsCharitable Giving ProgramsOpportunities for GrowthEducational Resources

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