Office Coordinator
Imagine your future with us
At ALS, we encourage you to dream big.
When you join ALS, you join a purpose and values-driven team that empowers you to innovate, create, and thrive.
Our global team turns up each day with passion and commitment to do amazing things, always challenging our thinking to find ways to solve some of the world’s most complex problems for a safer, healthier world.
Responsibilities
About the role
The primary purpose of this position is to answer incoming calls, receive/deliver mail, return coolers, review chain of custodies for accuracy, sample handling and login, scan data/documents, computer work, and assist the project management department.
Full time: Monday - Friday
Responsibilities:
Answer multiple incoming lines and transfer to the appropriate person or take a messageGreet and direct visitors to the appropriate person/departmentMailing of laboratory documents including reports, invoices and quotesTyping, filing, faxing, copying and scanning of documentsProcess incoming and outgoing mailReturning coolers via Fed exReviewing chain of custodies (COCs) for accuracy Receive and inspect samples from clients and field personnel.Log samples into the LIMS system.Transport and store samples appropriately; dispose of expired samples.Ensure compliance with SOPs and QA standards.Assist project management department with administrative dutiesMinor accounting duties such as processing credit card payments, completing reports, mailing checksAssist reporting department Other duties as assigned
About You
Required Knowledge, Skills & Abilities:
Diligent work ethic and the ability to work independently and as a teamStrong Customer/Client interaction skills Strong organizational skills and ability to multi-tasksDetail oriented, problem-solving skills and able to prioritize dutiesStrong English verbal and written communication skillsStrong computer skills; A working knowledge of Microsoft Word, Excel and other industry specific softwareBasic knowledge of EPA methodologies and Familiarity with chemical symbols and scientific terminology preferredRequired Qualifications:
High school education or equivalentMinimum 2 years’ experience in an office environmentPhysical Demands:
Able to speak and hear clearly while communicating with staff, management and clientsAbility to work with chemicals, and wear Personal Protective Equipment (lab coat, glasses/goggles, glove, etc.)Dexterity in hands and fingers to operate computer Average vision and able to see to read reports Ability to sit, stand, bend, and lift for 100% of an 8+ hour dayAbility to work overtime when neededAble to lift 50+ lbs. QualificationsWorking at ALS
Our people are our most valuable asset and drive our success at ALS.
We are a diverse community of dedicated professionals united by our passion to make a difference in the world. We reward excellence and uphold our values in our work and how we treat each other.
At ALS, you’ll be supported to expand your skills and develop new ones so you can reach your full potential. We invest in our people with a range of programs and provide opportunities across the company, giving our people scope to grow diverse careers and develop as leaders.
We want everyone to have a safe, flexible and rewarding career that makes a positive impact on our people, the planet and the communities where we work.
Our benefits include:
Structured wage increases Comprehensive benefit package (including medical, dental, and vision coverage, life and disability insurance, retirement plan with company match, employee assistance and wellness programs, access to company perks)Additional vacation days for years of serviceBusiness support for education or training after 9 months with the companyLearning & development opportunities (unlimited access to e-learnings and more)
About ALS
ALS is a global leader in scientific testing, providing comprehensive testing solutions to clients in more than 60 countries across a wide range of industries, including environment, food and beverage, mining, personal care, pharmaceutical, healthcare and equipment reliability. Using state-of-the-art technologies and innovative methodologies, our dedicated international teams deliver the highest-quality testing services and personalized solutions supported by local expertise. We help our clients leverage the power of data-driven insights for a safer and healthier world.
Everyone matters
ALS is proud to be an equal opportunity employer committed to achieving and maintaining a workforce which reflects and affirms the diversity of our society
ALS is a VEVRAA Federal Contractor.
EOE AA Minority, Female, Veteran, Individuals with Disabilities
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ALS also welcomes applications from people with all levels of ability. Accommodation is available on request for candidates taking part in all aspects of the selection process.
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