NY HELP Yes Agency SUNY Morrisville Title Office Assistant 1, University Police Occupational Category Clerical, Secretarial, Office Aide Salary Grade 06 Bargaining Unit ASU - Administrative Services Unit (CSEA) Salary Range From $36232 to $36232 Annually Employment Type Full-Time Appointment Type Provisional Jurisdictional Class Competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 8 AM To 4:30 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County Madison Street Address 80 Eaton St Brooks Hall City Morrisville State NY Zip Code 13408 Duties Description Campus Title: Office Assistant I, University Police (NY HELPS)Budget Title: Office Assistant IUnit: CSEA ASU; view our generous state benefits package here!Professional Rank and Salary Range: SG-6; $36,232Duration: Calendar Year (this position works all 12-months)Brief Description of Duties:SUNY Morrisville is seeking an Office Assistant I to support our University Police department!Office Assistants perform office support and clerical work to meet the requirements of agency programs. Such work may consist of, but is not limited to: data entry; math or calculations; mail, supply, and inventory-related tasks; keyboarding and other document preparation tasks; answering telephones; completing forms; assisting customers; creating or assisting in the preparation of reports, charts, graphs, and tables; and other related activities. Important Notice for those appointed under NY HELPS:This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.Primary Responsibilities include but are not limited to:General Office SupportAnswer questions from and provide information to various parties regarding agency activities, transactions, and procedures. Refer inquiries as necessary.Operate various communication systems such as telephones and computers; and keep records of such communications.Operate, and perform basic cleaning and maintenance on, office machines and equipment. Clear paper jams in copiers, scanners, and printers; replace toner cartridges; and clean keyboards and screens.Schedule appointments and meetings using various office tools.Perform routine processing activities, including checking forms for completeness and accuracy.CalculationsMaintain basic financial, accounting, and/or statistical records.Perform calculations and computations, primarily on computers and calculators, using known and standard formulas and methods.As needed and as directed, contact various internal and external parties to obtain information.Prepare, process, review, and record numerical transactions and records. This activity may include: processing bills and vouchers; reviewing or auditing calculations or statistics; or disbursing or receiving items of value such as cash or vouchers, including, for example, such tasks as calculating and collecting fees.Keyboarding and Document PreparationType, proofread, review, and correct correspondence, documents, records, and other written material.Transcribe hand-written materials.Make appropriate corrections for format, accuracy, and validity.Assist in gathering or compiling data for reports, graphs, charts, tables, or other products.Create graphs, charts, or other visual aids to display data. May also prepare routine reports or assist others in the preparation of reports, following established guidelines.Record-Keeping and FilingMaintain, update, and correct records and files.Receive, screen, review, and verify documents, forms, applications, claims, and other documents for completeness, content, and accuracy.Establish new files by coding and numbering forms, creating folders, and compiling relevant material. Stores and MailReceive, pick up, deliver, open, appropriately record, time stamp, sort, and distribute mail, e-mail, or other forms of correspondence or communication, or goods, materials, or stores.Maintain files, correspondence, documents, records, materials, and stores pursuant to guidelines.Maintain various listings for mail service purposes.Process outgoing mail by inserting letters into envelops, sealing envelopes, and applying correct postage.May operate a motor vehicle to pick up and deliver mail.InventoryReceive, unload, unpack, sort, store, count, and distribute goods received, following established procedures.Advise supervisor upon receipt of damaged goods or incomplete or incorrect shipments.Issue and may deliver goods from stock according to procedure.May package goods for shipment.Take periodic physical inventory and maintain perpetual inventory records.Keep shelves and stock clean, neat, and in proper place.Data Entry and VerificationEnter data and information into and retrieve data and information from computerized systems.Verify data previously transcribed or entered to detect errors.Perform various clerical or office assistance tasks such as scanning documents and verifying accuracy of data from scanned documents. Minimum Qualifications Non-competitive Minimum Qualifications (NY HELPS appointed):There are no minimum education or experience requirements for this title.Competitive Minimum Qualifications (non-NY HELPS appointed):There are no minimum education or experience requirements for this title.Preferred Qualifications:Some experience in an office settingComfortable using a computer for various tasks (i.e. Microsoft Office Applications)Strong attention to detail and excellent customer serviceWhen required to operate motor vehicles, candidates must possess a valid New York State driver's license appropriate for the type of vehicle to be operated Some positions may require additional credentials or a background check to verify your identity. Name Rachel Jackson Telephone 3156846037 Fax Email Address jacksork@morrisville.edu Address Street 80 Eaton St Brooks Hall City Morrisville State NY Zip Code 13408 Notes on Applying Please apply directly to our job site linked here: https://morrisville.interviewexchange.com/static/clients/463MSM1/index.jsp