We’re seeking a proactive **Office Administrator** to support the Branch Manager at Coldwell Banker’s Newport Beach, CA office. This full-time, onsite role at our Fashion Island location offers a dynamic, fast-paced team environment with strong potential for personal growth in a nationally recognized residential real estate firm. The Office Administrator will play a critical role and oversee daily branch operations, managing a wide range of administrative, logistical, and independent project responsibilities. Key duties include calendar management, meeting coordination, expense processing, and travel arrangements. This role also serves as a central liaison between the Branch Manager, sales team, internal departments, and senior leadership. Success in this role requires a strong sense of urgency, the ability to anticipate needs, and independent decision-making. The Office Administrator ensures operational efficiency and seamless communication, enabling the leadership team to focus on strategic priorities. This position is 100% onsite at the **Coldwell Banker real estate office located in Newport Beach, CA.** **_Key Responsibilities:_** + Provide day-to-day support to the Branch Manager while effectively representing the team on calls, during in-person meetings and through written correspondence + Manage incoming communication, calendar and schedule appointments, travel and expenses. + Act as a gatekeeper by fielding calls, reading emails, responding to inquiries and/or escalating as necessary. + Prioritize the daily business needs of the Branch Manager and effectively and efficiently meet those needs. + Manage incoming communication and logistics of scheduling meetings and conference calls. + Traffic all matters that require priority to resolve issues and streamline processes. + Coordinates, prepares, reviews and executes all Branch Manager presentations, ensuring timeline delivery and content coordination, polished final product + Build and maintain strong relationships with sales agents and across the admin, marketing and affiliate teams as well as with clients, vendors and other key contacts. + Develop expertise in company platforms and tools; work closely with the tech team to identify and solve tech issues. + Act as a liaison between leadership and sales team, driving problem resolution and innovative solutions to enhance collaboration + Manage onboarding for top performing sales agents, partners across teams to ensure the best-in-class experience **_Minimum Qualifications:_** + Minimum 3 years’ experience supporting a senior level manager in a professional office and/or corporate environment with demonstrated progression in their administrative skills and experience + Residential real estate sales knowledge and experience is strongly preferred. + Superior communication skills, both written and verbal + Proficiency in Microsoft Office Suite to include Word, PowerPoint, Excel, Teams and CoPilot required + Demonstrated proficiency in handling meeting planning, scheduling and logistics + Excellent relationship building and collaboration skills with the ability to interact with senior level Branch Managers and establish rapport with all levels of staff + Exceptional ability to collaborate in a team environment, while taking ownership of individual results + Ability to manage multiple diverse projects with accuracy and thoroughness, maintaining superior organizational skills and attention to detail in a fast-paced setting. + Exercises discretion with sensitive information, facilitates results through influence and collaboration + Anticipates needs and responds effectively to evolving priorities and last-minute requests with a flexible, self-directed approach, always maintaining a positive and professional attitude + Tech savvy and tech agile in learning and applying new tools + Demonstrates strong business insight, financial judgment and creative problem-solving skills to drive results **Anywhere is proud to offer a comprehensive benefits package to our employees including:** + Medical, Dental, Vision, Short-term and Long-term disability benefits, AD&D + 401(k) savings plan with company match + Paid Time Off to Include Holidays , Vacation Time, and Sick Time + Paid Family & Paternity Leave + Life Insurance + Business Travel Accident Insurance + All employees receive access to LinkedIn Learning + Tuition reimbursement for approved programs + Employee Referral Program + Adoption Assistance Program + Employee Assistance Program + Health and Wellness Program and Incentives + Employee Discounts + Employee Resource Groups \#indjobs Coldwell Banker® (https://www.coldwellbanker.com/) is one of the world’s leading brands for the sale of million-dollar-plus homes and one of the largest residential real estate brokerage franchisors, with approximately 2,800 franchise and company owned offices and over 99,000 independent sales associates in the United States, Canada and 40 other countries. Coldwell Banker is a subsidiary of Anywhere Real Estate Inc. Anywhere Real Estate Inc. (http://www.anywhere.re/)   **(NYSE: HOUS) is moving real estate to what's next.** Home to some of the most recognized brands in real estate Better Homes and Gardens® Real Estate (https://www.bhgre.com/) , Century 21® (https://www.century21.com/) , Coldwell Banker® (https://www.coldwellbanker.com/) , Coldwell Banker Commercial® (https://www.cbcworldwide.com/) , Corcoran® (https://www.corcoran.com/) , ERA® (https://www.era.com/) , and Sotheby's International Realty® (https://www.sothebysrealty.com/eng) , we fulfill our purpose to empower everyone's next move through our leading integrated services, which include franchise, brokerage, relocation, and title and settlement businesses, as well as mortgage and title insurance underwriter minority owned joint ventures. Anywhere supports nearly 1 million home sale transactions annually and our portfolio of industry-leading brands turns houses into homes in more than 118 countries and territories across the world. **At Anywhere, we are empowering everyone’s next move – your career included.** What differentiates us is our scale, expertise, network, and unique business model that positions us as a trusted advisor throughout every stage of the real estate transaction. **We pursue talent** – strategic thinkers who are eager to always find a better way, relentlessly focus on talent, obsess about growth, and achieve exceptional results. **We value our people-first culture,** which thrives on empowerment, innovation, and cross-company collaboration as we keep moving the world forward, together. Read more about our company culture and values in our annual Impact Report (https://anywhere.re/wp-content/uploads/2025/03/2024-Impact-Report.pdf) . We are proud of our award-winning culture and are consistently recognized as an employer of choice by various organizations including: + Great Place to Work + Forbes World's Best Employers + Newsweek World's Most Trustworthy Companies + Ethisphere World's Most Ethical Companies EEO Statement: EOE including disability/veteran