At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections,  where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche, where every voice matters.

The Office Administrator (contractor role) acts as a first point of contact with the company, and takes care of the office organization providing administrative support to all team members. Supports organization of office events ensuring organizers and visitors have everything necessary for the event to proceed flawlessly, attends to visitors and external services providers and deals with inquiries on the phone and face-to-face.

Your employer will be a third-party supplier, in service for Roche.

Main Responsibilities:

Welcomes & attends to visitors and external services providers.

Handles inquiries on the phone and face-to-face; takes and relays messages.

Handles incoming and outbound postal & courier services & parcels and manages external vendors i.e. tracking & invoicing of these services. Picks up, sorts and distributes incoming mail and parcels. 

Takes care of printing corners across the office ensuring all are well equipped with stationary and in order. 

Restocks meeting rooms with stationary and meeting supplies.

Acts as a goods receiver for office supplies and other deliveries, as assigned. 

Performs Security and SHE activities, based on local internal regulations and as directed by the local Security and SHE Officers. 

Accountable for physical document archiving process. Manages the process of physical archiving of all official company documentation with the external archiving service provider. 

Coordinates and facilitates monthly expense reporting process. Supports employees and ensures all expense reports are correctly & timely submitted and processed, all supporting documents are in place. Performs initial expense reporting check and approval before posting for payment. 

Manages and issues business trips orders. 

Assistance in daily general administrative tasks.

Assistance in business on-site events. 

Performs other tasks as assigned. 

Key Requirements:

● Higher education (BSc. or undergraduate)
● Previous experience in corporate setting is preferred

● Good verbal and written communication skills
● Having customer service orientation, patient and supportive
● Strong interpersonal and collaboration skills
● Honest, trustworthy, demonstrating sound work ethics and compliance
● Self-motivated, well-organized and efficient
● Ability to multitask, plan, prioritize and work under pressure

● Excellent computer skills (MS Office)

● Growth Mindset
● Fluent in Bulgarian and English

A healthier future drives us to innovate. Together, more than 100’000 employees across the globe are dedicated to advance science, ensuring everyone has access to healthcare today and for generations to come. Our efforts result in more than 26 million people treated with our medicines and over 30 billion tests conducted using our Diagnostics products. We empower each other to explore new possibilities, foster creativity, and keep our ambitions high, so we can deliver life-changing healthcare solutions that make a global impact.

Let’s build a healthier future, together.

Roche is an Equal Opportunity Employer.