Property management and service company looking for a Office Administrator. As a global leader in property services and investment management, this company helps clients achieve their ambitions by delivering innovative, sustainable, and efficient workplace solutions. If this sounds like a company you want to work for, apply now!

Qualifications:

Bachelor's degree in accounting, finance, business, or any other related field of study

Previous internship or 1 year of administrative/ office experience

Experience with all Microsoft Suite applications including Word, Excel, etc.

Job Description:

The Office Administrator plays a pivotal role in ensuring organizational excellence by fulfilling administrative functions within the property team responsible for one or multiple buildings. The PA also provides accounting support while maintaining positive relations with tenants and clients, consistently delivering superior customer service. This role is based on-site, with specific local market requirements that may vary.

Responsibilities include:

Accounts Payable & ReceivableReview, code, and process invoicesPrepare and send bills/statementsSend collection notices and make billing adjustmentsExpense & Budget TrackingMonitor administrative expensesIdentify cost-saving opportunitiesLease & Document ManagementCoordinate lease execution and filingTrack lease notifications and deadlinesCommunication & CoordinationRespond to emails, calls, and work ordersDirect inquiries to appropriate personnelMail & CorrespondenceSort and distribute incoming/outgoing mailPrepare memos, reports, and general correspondenceMeetings & EventsOrganize department lunches, meetings, and eventsCoordinate business travelBuilding Access & InsuranceManage visitor/vendor access requestsTrack and verify insurance certificates and expiration datesVendor & Utility SupportGather W-9s and assist with vendor setupSupport utility meter readings and billingContract & Admin SupportAssist with vendor contracts and trackingProvide general administrative support to the property team

Pay and Benefits

The pay range for this position is $25.00 - $27.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in San Diego,CA.

Application Deadline

This position is anticipated to close on Sep 16, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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