Description About Us: We are a boutique construction company known for delivering high-quality projects with precision and personalized service. As we continue to grow, we are looking for a highly organized and detail-oriented professional to support our executive team and manage administrative and financial operations—particularly with vendor relations and Sage (or Sage Intacct) accounting systems. Key Responsibilities Executive & Administrative Support Manage executive calendars, including scheduling meetings, calls, and travel arrangements. Prepare and edit reports, presentations, and internal/external correspondence. Maintain company policies and compliance documentation; support internal process improvements and workflows. Accounts Payable & Vendor Management Process vendor invoices and ensure timely, accurate payment through Sage or Sage Intacct. Establish and maintain vendor profiles and documentation in the Sage platform. Collaborate with the Finance department to reconcile accounts, track budgets, and maintain financial accuracy. Assist with vendor contract negotiations and pricing agreements to support project cost-efficiency. Office & Facility Coordination Oversee daily office operations, supply inventory, and facilities management. Track and manage office-related expenses and budgets; prepare regular expense reports. Handle incoming correspondence (mail, email, packages) and direct appropriately. Project & Communication Management Serve as the first point of contact for internal office support and vendor inquiries. Coordinate between departments to ensure alignment in project-related administrative tasks. Maintain organized records of communications, contracts, and documentation related to vendors and facilities. Requirements Qualifications & Requirements Education & Experience High school diploma required; Associate's or Bachelor's degree preferred. 3–5 years of experience in an executive administrative role, preferably in construction or a professional services setting. Prior experience with accounts payable, vendor management, and Sage or Sage Intacct (or similar ERP/accounting software) is highly preferred. Skills & Competencies Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook). Experience with Sage or Sage Intacct (required); knowledge of construction-related finance systems is a plus. Excellent communication skills, both verbal and written. Exceptional organizational, time management, and problem-solving abilities. Ability to handle confidential and time-sensitive information with discretion. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .