**Working Title: Office & Admin Specialist Int** **Job Class: Office and Administrative Specialist, Intermediate** **Agency: Transportation Dept** + **Job ID** : 88156 + **Location** : St. Paul + **Telework Eligible** : Yes - part-time + **Full/Part Time** : Full-Time + **Regular/Temporary** : Unlimited + **Who May Apply** : Open to all qualified job seekers + **Date Posted** : 08/12/2025 + **Closing Date** : 08/25/2025 + **Hiring Agency/Seniority Unit** : Transportation Dept / DOT-Metro-Central Off-AFSCME + **Division/Unit** : Investment Management / Transportation System Mgmt + **Work Shift/Work Hours** : Day Shift + **Days of Work** : Monday - Friday + **Travel Required** : No + **Salary Range:** $20.45 - $27.12 / hourly; $42,699 - $56,626 / annually + **Classified Status** : Classified + **Bargaining Unit/Union** : 206 - Clerical/AFSCME + **Work Area** : Transportation System Management + **FLSA Status** : Nonexempt + Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes **The work you'll do is more than just a job.** At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities. ** The Minnesota Department of Transportation does not sponsor applicants for work visas or Optional Practical Training Extensions for STEM Students. Individuals must be legally authorized to work in the US at the start of employment. This position is located at Central Office in St. Paul and may have the flexibility to work a hybrid schedule or work in the office. The incumbent will be required to make a telework arrangement with their supervisor. The incumbent will be expected to work in the office (at least 50% of the time) as determined by policy and discussion with their supervisor. In this position, you will provide overall administrative support to the Office of Transportation System Management to ensure it operates efficiently and effectively. Key responsibilities include processing electronic purchase orders, coordinating trainings and conferences, assisting with data entry and visual data review, and supporting the interview process. You will also be responsible for maintaining office supplies, organizing and arranging meetings, and preparing special expense requests in accordance with agency guidelines. **Minimum Qualifications** + Knowledge of customer service practices and principles sufficient to identify each customer’s needs, meet quality standards for services, that result in customer satisfaction. + Knowledge of data entry procedures and systems, such as Microsoft Office or similar data entry systems. + Ability to use math sufficient to compare deliveries to invoice statements as well as maintain accurate inventories. + Knowledge of communications sufficient to write, prepare, and edit materials, using correct spelling, punctuation, grammar, and sentence construction. + Ability to check input and output data for completeness, accuracy, and discrepancies. + Ability to create, presentations, tables, charts, and/or graphs from word processing software. **Preferred Qualifications** + Experience preparing purchase order requisitions using the Electronic Inter Office Request (EIOR) application. + Experience tracking and managing inventories + Experience scanning and saving documents into eDOCS—MnDOT’s electronic document management system. **Additional Requirements** **Successful candidate must pass past-employer reference checks and criminal history check** It is our policy that all candidates submit to a background investigation prior to employment. The background check may consist of the following components: SEMA4 Records Check, Criminal History Check, Employment Reference Check, Driver’s License Check, and Education/License Verification. AN EQUAL OPPORTUNITY EMPLOYER Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status. Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.