**Working Title: Office & Admin Specialist Intermediate** **Job Class: Office and Administrative Specialist, Intermediate** **Agency: Direct Care and Treatment** + **Job ID** : 87629 + **Location** : St. Peter + **Telework Eligible** : No + **Full/Part Time** : Full-Time + **Regular/Temporary** : Unlimited + **Who May Apply** : Open to all qualified job seekers + **Date Posted** : 07/17/2025 + **Closing Date** : 07/24/2025 + **Hiring Agency/Seniority Unit** : Direct Care and Treatment / DCT St Peter AFSCME + **Division/Unit** : St Peter / Forensics Grove 4 Nursing Admn + **Work Shift/Work Hours** : Day Shift + **Days of Work** : Monday - Friday + **Travel Required** : No + **Salary Range:** $20.45 - $27.12 / hourly; $42,699 - $56,626 / annually + **Classified Status** : Classified + **Bargaining Unit/Union** : 206 - Clerical/AFSCME + **Work Area** : Forensics Grove 4 + **FLSA Status** : Nonexempt + Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes **Direct Care and Treatment (DCT) is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DCT does not participate in E-Verify.** **The work you'll do is more than just a job.** At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities. **Direct Care and Treatment (DCT) is seeking qualified and enthusiastic individuals to join our Forensic Services team.** The Forensics Services campus in St. Peter is comprised of the Forensic Mental Health Program and the Forensic Nursing Home. Forensics Services provides mental health evaluation and treatment services to individuals diagnosed with a mental illness who present a risk to public safety. This is a safe and secure treatment environment. The Unit Coordinator will provide technical and administrative support to treatment units at the Forensic Mental Health Program Grove 4. **Responsibilities include:** • Scheduling and clerical tasks for treatment units • Maintain unit calendar to reflect doctors rounding schedules, clinical review meetings, treatment team meetings, and community integration outings • Coordinate and act as a liaison with the scheduling office for patient medical appointments • Send treatment review notifications to case managers and others that are identified by the social worker. • Perform various clerical functions such as, transcription; copying and distributing documents; processing legal documents; collecting, tracking and summarizing data; overseeing administrative record management and movement; maintaining current employee and patient information systems, ordering and maintaining of supplies • Demonstration of commitment to the mission and values of the organization, the rights of people with disabilities to live with dignity and respect, and the philosophies of inclusion and strengths-based, person-centered planning. • Adapting to Change: Anticipate, keep pace and be proactive in addressing patients’ evolving needs within a development service delivery system. The position needs to complete responsibilities timely and qualitatively to assure the confidence of the Forensic Services supervisor and staff. The individual must be capable of prioritizing workload priorities and working autonomously, but able to request supervisor assistance when indicated. Routine duties and projects must be completed timely and consistently, following initial instruction or per established guidelines. The individual is expected to request consultation of the supervisor for issues/concerns that exceed the parameters of the position description and/or for which further clarification is needed to complete the assignment. **Preferred Qualifications** + Customer Services skill sufficient to provide information to clients, including phone calls and walk in contacts in helpful and courteous manner within a Forensic healthcare setting. + Data Entry skills sufficient to create database records and update entries or create and apply the basics of spreadsheets and supply/retrieve information in databases within a Forensic healthcare setting. + Database Management skills sufficient to maintain database systems and records as assigned. + Desktop Publishing skills sufficient to produce materials and develop and maintain mailing lists and other documentation accurately and with proficiency. + Spreadsheets skills sufficient to develop and modify basic spreadsheets, and sort and extract data + Typing/Keyboarding skills sufficient to complete a variety of reports, letters and data summaries + Word processing skills sufficient to develop and modify a variety of correspondence, records and reports; perform mail merges, develop forms and charts. **Additional Requirements** To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held. REFERENCE/BACKGROUND CHECKS - Direct Care & Treatment (DCT) will conduct reference checks to verify job-related credentials and criminal background check prior to appointment. EDUCATION VERIFICATION - Applicants will be required to provide a copy of their high school diploma at time of interview OR copies of their college transcript or college degree/diploma at time of interview. Copies of the college degree/diploma are acceptable ONLY if it clearly identifies the field in which it was earned. Direct Care & Treatment (DCT) healthcare facilities require employees to provide documentation that they are free from tuberculosis (TB) through a blood test prior to employment. DCT does not accept TB skin testing. AN EQUAL OPPORTUNITY EMPLOYER Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status. Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.