Job Title: Medical Secretary Job Description The Medical Secretary plays a vital role in supporting both the physician and patients. This position involves answering phones, preparing charts, and scanning documents into the Electronic Medical Record (EMR) system. The Medical Secretary must exhibit strong organizational skills and collaborate effectively with physicians, clinical staff, and administration. Responsibilities + Answer patient calls for the physician and take detailed messages. + Send out new patient packets to individuals making their first appointment, reminding them to request their previous medical records. + Schedule and confirm appointments, including entering patient demographic information prior to office visits and sending out paperwork for patients to complete before their scheduled visit. + Examine future schedules to ensure adequate availability for routine and urgent visits. + Send reminder letters to patients for primary care, chronic care needs, timely routine checks, and preventative care. + Process outgoing referrals and enter them in the Medent log. + Send clinical and demographic patient data to referral specialists and track responses. + Obtain records and ensure referral is received from the patient's Primary Care Physician (PCP) for specialty appointments. Essential Skills + Healthcare understanding required. + Experience with medical and EMR systems. + Front desk and Medical Front Desk experience. + Proficiency in Microsoft Office, including Excel. + Customer service skills. + Insurance verification skills. Additional Skills & Qualifications + High School Diploma. + 2+ years of Medical Receptionist experience. Work Environment The work environment is a typical office setting, operating Monday through Friday from 8 AM to 5 PM, with flexibility for patient needs. Occasionally, assistance may be required in Poughkeepsie, though not consistently. The position requires the ability to work independently and with minimal supervision. Once permanent, candidates are eligible for healthcare, vision, and dental insurance, and after one year of employment, 401K options become available. The company operates 40 locations across Westchester and Putnam. Pay and Benefits The pay range for this position is $17.00 - $19.50/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Poughkeepsie,NY. Application Deadline This position is anticipated to close on Aug 19, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.