Company description Publicis Groupe is a world leader in marketing communication and digital business transformation driven through the alchemy of data, creativity, media, and technology. Our connected platform of companies and capabilities is more than an operational framework — it’s a cultural model we've built to unite our people in a collaborative way of thinking and working. Publicis Groupe offers its clients seamless access to the expertise of its 80,000 talents across 100 countries globally. In Australia, our powerhouse of marketing capabilities stretches across creative agencies Saatchi & Saatchi, Leo Burnett, Publicis Worldwide, and media agencies Starcom, Zenith, Performics, Spark Foundry, Digitas, Epsilon, Arc, Prodigious, PMX, and PR Herd MSL. We also have Publicis Sapient driving digital business transformation for our clients. PMX (Publicis Media Exchange) is the central investment practice for Publicis Media. We’re responsible for the smart application of investment by leveraging scale, marketplace innovation, deeper partnerships, and intelligence. We are a dedicated, passionate, and expanding team focused on delivering growth by educating and driving the adoption of Publicis Groupe solutions including: Precision: Delivering holistic programmatic value to clients and acting as the guardian of programmatic solutions. These are dedicated to the advancement and increased adoption of technology and data to drive client effectiveness and media efficiency. APEX: An innovative and disruptive investment solution designed to create unique opportunities that deliver tangible business benefits. Partnerships: Developed both regionally and locally with selected key vendors to provide unique, innovative, and ultimately functional benefits for our clients. We structure our partnerships to promote true collaboration and best-in-class work across our agencies. Overview ROLE PURPOSE As part of the APEX Exchange team, the Media Coordinator plays a key support role, assisting in activation of day-to-day duties and account management of both offline and digital campaigns. As a valued member of the team, the Media Coordinator is responsible for driving and engaging internally within Publicis to ensure that activity is delivered to our client’s requirements in a timely manner. KEY OUTPUTS People and Team connection •Connect with and support the wider PMX team •Participate in ongoing APEX 101 educational sessions with agency teams •Participate in available training opportunities to further learning/ expand skillset •Complete all required self-service platform certifications (OOH, DV360, TTD, Yahoo) Product •Assist with the management, tracking and delivery of inventory – ensure 100% accuracy and where possible drive automation Client servicing / media partnerships •Build relationships with the agencies as a trusted partner •Liaise with agencies on brief related questions •Ensure ongoing, regular agency engagement •Provide education and support to agencies through the APX buying process •Support agency teams through planning, buying and invoicing where relevant Commercial / finance •Help deliver on APX targets by providing administrative assistance to the highest standard with a focus on efficiency and accuracy. •Deliver accurate and timely forecasting, commercial management, and input across all APEX activity, leveraging existing tracking platforms such as Salesforce •Ensure agency compliance with required documentation and system loading processes. •Follow up teams for MBAs •Keep folders and files up to date •Assist with management / update Active trackers •Create MBA Clauses, sign media contracts, submit tracker & align on spends with Active •Review feedback from agency teams on APEX & Active trackers and amend where applicable •Brief APEX finance on campaigns to create loading instructions •Review revenue recognition mapping with tracker & investigate discrepancies – ensure 100% accuracy •Investigate queries from APEX finance as requested, liaise with agency/APEX teams if required to provide feedback •Comply with commercial in confidence, agency and client information •Submit client lists of any new APEX clients monthly •Digital Benchmarking - data input from schedules executed monthly •Management of Pacing documentation - daily data entry and management, calling out when deliverables are not achieved. •Digital Managed service reconciliation •Reconciliation of biddable hybrid trading data input Operational •Work closely with Commercial and Operations APEX Director to ensure all processes end to end have been outlined and documented for offline/products •Contribute to ensure operational excellence – forecasting accuracy, revenue reconciliation, MBA requirements, billing process. SKILLS & EXPERIENCE •High proficiency across Microsoft Office with a focus on Excel •Media Agency experience preferable but not necessary CORE PRINCIPLES •Highly organized with strong attention to detail •Ability to thrive in a busy environment, love solving problems and constantly striving to learn new things and grow •Natural team player, with a desire to collaborate and contribute culturally •Analytical thinking and asking questions to clarify and challenge •Strives to do great work that matters •Naturally open, transparent, honest and with positive energy, optimism and can-do attitude •Strong communication skills both written and verbal. •Live and embody our values (you have fun at work and genuinely enjoy what you do) #LI-AN1 Additional information Publicis Groupe benefits: Be a part of the Publicis Groupe family, recent winner of the Employer of Choice Awards and one of the world's most progressive and dynamic modern communications businesses. You can learn more about us at www.publicisgroupeanz.com. Enjoy all the perks that come with our network offering: A comprehensive Wholeself program supporting physical, mindful, and financial wellbeing. A creative, lively, and rewarding office environment where people love working with each other, supported by our Publicis Liberté flexibility approach — "working your way with us." Access to our Global AI Platform Marcel, connecting Publicis Groupe employees with opportunities for career mobility and collaboration across our global network. Extensive Learning & Development opportunities including more than 15,000 learning programs via our online learning platform, Marcel Classes. A culture of open feedback and support to reach your goals through our Career Conversations program. A committed Diversity, Equality, and Inclusion strategy driven through our Viva Women, Égalité, enABLE, EmbRACE, and Écologique committees. Leave benefits including Birthday Leave, Flexible Public Holidays, and an additional 5 days of leave after 2 years of service. Work Your World program enabling employees the flexibility to work from anywhere in the world for up to 6 weeks per year. Parental leave policy with up to 18 weeks based on tenure, paid primary carer leave, secondary carer swap, and Cub Care leave. Access to counsellors, psychologists, and professionals through Sonder, an all-in-one digital wellbeing technology platform designed to support psychological, medical & safety needs. A workplace that stands together to provide a more open, supportive, and recovery-forward culture for all employees with life-threatening illnesses. Read more about our Working With Cancer Pledge: https://workingwithcancerpledge.com/ Proud partners of Diversity Council Australia, Pride in Diversity, Family Friendly Workplaces, Supply Nation, and the Australian Disability Network. If you don't tick every box in this ad, please don't rule yourself out. Research suggests that women and other people in underrepresented groups tend to only apply if they meet every requirement. We focus on hiring people who share our values of inclusion, collaboration, adaptability, fearlessness, and integrity rather than ticking boxes — so if this role resonates with you, please apply. Diversity. Inclusion. Equity. More than just words; these are part of our DNA. At Publicis Groupe, we are committed to the inclusion and recognition of all people regardless of race, age, culture, ability, ethnicity, gender identity or expression, sexual orientation, marital status, and religious affiliation. We believe that to deliver the best solutions to our clients, our people need to reflect the diverse communities in which our clients operate. We value diversity and the skills, knowledge, and experience that difference brings to our culture and solutions. Uniqueness is powerful; without it, we wouldn't be where we are today. So be you — we like it that way. We are committed to providing reasonable adjustments for people with disability or those that require additional support throughout the application process. If you need any assistance or adjustments, please contact us via recruitmentpublicisgroupe.com; your personal information will be kept confidential.