Marketing Specialist - Office with Flex - Sofia, Bulgaria ICON plc is a world-leading healthcare intelligence and clinical research organization. We’re proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development. **The role:** In this position, as a part of the Marketing and Communications team, you will provide support for company sponsored industry tradeshows, events, and webinars to ensure successful execution. This includes assisting with logistical planning of large tradeshows as well as supporting smaller sponsored conferences and/or company hosted seminars, webinars, workshops, or events. This is an Office Hybrid role with 60% office presence and 40% remote work in Sofia, Bulgaria. **Responsibilities:** + Work with Marketing team and cross-functional stakeholders to coordinate logistics and deliverables for trade shows and webinars. Logistics can include: coordinating third-party contractors, booking booth and meeting space, coordinating registration badges, managing housing, ordering exhibit show services, AV, catering and/or shipping event materials as required. + Work with conference organizers and/or vendors, e.g. exhibit house, creative agency, printers, lead retrieval company to ensure timely, cost-effective execution. + Manage corporate conference calendar including coordinating with internal partners on upcoming sponsorship activity, fulfilling logistical requests, maintaining EventExpress, CRM, project management systems. + Assist in creation and distribution of pre-show and post-show communications. + Occasional on-site support, execution, and management of events, including show set-up and take-down. + Process expenses, update and manage budget tracker, and assist in complete financial reconciliation. + Manage ICON’s webinar process. Request and produce promotional materials, manage webinar logistics, registrations, broadcast & recording on demand, report on results. Communicate as needed to relevant stakeholders and vendors (as applicable), publish and regularly update documents on Marketing portal, ICON website, Salesforce CRM, project management systems. + Utilize Customer Relationship Management process and technologies (Salesforce.com, Pardot) to ensure timely processing of show leads and accurately report on results. **Experience:** + Bachelor's Degree, preferably in Communications, Marketing, or a closely related field, or equivalent work experience. + Minimum 1-2 years of trade show/events experience in a professional services or B2B environment. Experience in the life science industry preferred. + Ability to work in a fast paced, multi-cultural matrix structure environment, with multiple and changing priorities while maintaining strong focus on execution and results. + Strong interpersonal and collaboration skills with an ability to communicate at all levels of an organization both internally and externally. + Excellent command of English both verbal and written. + Detail-oriented with excellent follow-up, budgeting, and time management skills. + Adept at handling multiple complex projects simultaneously under pressure to meet tight deadlines. + Knowledge of marketing communications and graphics helpful. \#LI-Hybrid \#LI-MK2 **What ICON can offer you:** Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent. In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family. Our benefits examples include: + Various annual leave entitlements + A range of health insurance offerings to suit you and your family’s needs. + Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead. + Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family’s well-being. + Life assurance + Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others. Visit our careers site (https://careers.iconplc.com/benefits) to read more about the benefits ICON offers. At ICON, inclusion & belonging are fundamental to our culture and values. We’re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here (https://careers.iconplc.com/reasonable-accommodations) Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless – there’s every chance you’re exactly what we’re looking for here at ICON whether it is for this or other roles. Are you a current ICON Employee? Please click here (https://wd3.myworkday.com/icon/d/task/1422$1235.htmld) to apply