Kimley-Horn has a rewarding and challenging opportunity for an Administrative Assistant Intern to support their Marketing team in Tampa, FL. The ideal candidate will be proactive, detail-oriented, and possess strong organizational skills, while also demonstrating the ability to work effectively in a fast-paced environment.
Responsibilities Review and distribute project opportunities/advertisements (RFQs) to marketing leadershipMaintain general marketing inboxPrepare expense reports and book travel Responsible for day-to-day production of proposals, leave-behinds, reports, etc.Support conference and event planning effortsAssist project managers and Marketing Coordinators on a variety of assignments, including gathering resume information and project experience, assisting with complex forms, and gathering/compiling additional materials necessary for marketing proposalsHelp with a wide range of research tasks to assist marketing managers/leaders with various effortsUpdate and maintain project, employee, and client data in Vision (marketing database)Print and bind large, technical documentsCoordinate and arrange meals for special events, rehearsal meetings, presentations, projects, and department luncheonsAssist in gathering information from sub-consultants and perform some sub-consultant coordination duties as directed by the Marketing CoordinatorCoordinate conference rooms/meetings/staff calendarsCoordinate and arrange FedEx and courier delivery servicesTrack and report recently won projectsAdditional duties as assigned Qualifications In progress of obtaining a Bachelor’s degree in Communications, Journalism, Marketing, Public Relations, English, or a similar field within the next 12-24 monthsProficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPointDetail-orientedStrong organizational skills and multi-tasking abilitiesAbility to work under tight deadlines and handle multiple assignments concurrentlyPositive attitude/support mentalityTeam player Why Kimley-Horn?At Kimley-Horn, we do things differently. People, clients and employees, are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 18 years!
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Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.
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