Category: Kalmar Facility: Sourcing Location: Ottawa, KS, US Logistics Operator At Kalmar, we are moving goods in critical supply chains around the world. As the forerunner in sustainable material handling equipment and services, we set the industry benchmark for a zero-emission future. We are driven by teamwork, innovation, and taking ownership to deliver results. With our global reach and local expertise, our success starts with a strong focus on the customer, ensuring their needs guide our daily work. We are dedicated to respecting others and fostering an inclusive culture where all voices are heard, empowering us to succeed together. Together, we are making every move count. Compensation Data + Base Salary: $50k - $53k per year ($24 - $25.48 per hour) + Eligible for Annual Bonus + Eligible for Annual Salary Review/Increase Purpose of the position New order processing for Ottawa based parts facility. Manage all orders for specific customer shipping requests, ship completes and order consolidation with stock orders as needed. Shipping document preparation, Invoicing and overall order control. Main tasks and responsibilities + Responsible for order generation and packet preparation for the warehouse floor for all Kalmar orders + Manage received back orders for consolidation of orders. + Preparation of shipping documents as required. + Invoicing accuracy and completeness from warehouse. + Tracking and correcting shipping errors + Process all Canadian shipments going Parcel + Make changes or request to customer service for shipping methods to be updated or changed + Work closely with manager to go through the backorder file and send out orders that need to be every 2 weeks + Keep a log of shipments going to the floor for Stock orders/Canadia orders to ensure we are processing timely + Coordinating transportation providers to ensure prompt and proper movement of shipments. + Responding to customer inquiries and referring clients to the proper channels + Reviewing purchase orders and shipping documents to ensure accuracy + Making special shipping arrangements as necessary + Preparing bills and invoices + Managing distribution and shipment budgets + Ensuring that the quality of all services provided meets the required standards + Developing processes that make the supply chain more efficient and organized + Processing 3rd Party Invoices into SAP (Fleet) + Entering Weller Direct Ships into SAP + Processing Direct Ship Invoices in Basware and also approving + PO & Pricing from SAP to Basware. Review/Approve + Send in tickets for request to update ship to address that are not in SAP correctly as needed + Monitor Direct Ship Invoices email and process in SAP (adding logistic and freight charges onto the orders) + BOL Filing/Spreadsheet + Spreadsheet for mis-ships/mis-pulls for warehouse + File/send credits that have been processed + Provide support for the daily folders and ensure all orders are complete within the system + File all documentation necessary for keeping for auditing purposes. Keep a log for the warehouse to help support the need for training/awareness + Process Basware request as needed What you’ll need to succeed Education: + Minimum High School Diploma or GED required Experience: + Prior experience in the distribution and transportation business preferred Competencies: + MS Office, Google Suite, SAP a plus + Effective communication, including writing, speaking and interpersonal communication + Quick critical thinking and problem-solving abilities + Excellent customer service and client relations skills + Good collaboration and teamwork skills + Great leadership and goal-setting skills + Ability to work in a fast paced environment + Advanced data analysis and data visualization + Expert inventory management + Ability to use computers, software and other technology for inventory and communication purposes + Understanding the supply chain including common obstacles and effective solutions You will be part of Kalmar is a global company with operations in 35 countries. At the end of 2023, around 5200 people worked at Kalmar. We offer a variety of different career possibilities for different backgrounds and ambitions, so whatever your passion is, we may just have the job for you! We want to bring in new expertise and fresh ideas, while providing our existing employees with new and interesting career opportunities. Interested to join? Please submit your resume/CV to be considered! About Kalmar Kalmar (Nasdaq Helsinki: KALMAR) is moving goods in critical supply chains around the world, with the vision to be the forerunner in sustainable material handling equipment and services. The company offers a wide range of industry shaping heavy material handling equipment and services to ports and terminals, distribution centres, manufacturing and heavy logistics. Headquartered in Helsinki, Finland, Kalmar operates globally in over 120 countries and employs approximately 5,200 people. In 2024, the company's sales totalled approximately EUR 1.7 billion. www.kalmarglobal.com