Why You Should Work With Us:

At Sinceri Senior Living, we are a fun loving, employee-centric company like no other! Maybe that’s why we have been certified by our employees as a Great Place to Work ® for our 6th Year in a row. Create your career with us and learn about all the career growth opportunities we offer.

Have we sparked your interest yet? Apply online and join our wonderful team. Questions about the application process? Come visit us and our staff will be happy to assist you!

Sinceri Senior living is proud to be an Equal Employment Opportunity employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law. Minors must be at least 16 years of age to be employed by Sinceri Senior Living. Candidates submitted by unsolicited 3rd party recruiters will not be considered.

Purpose:

This position is responsible for overseeing all aspects of community and business licensing across our organization, ensuring full compliance with state and local regulations while maintaining positive relationships with regulatory agencies.

Essential Job Functions:

Licensing Management & Compliance

Oversee all aspects of community and business licensing for communitiesEnsure that all licensing standards are kept current and in full compliance with state and local regulationsMonitor license expiration dates and coordinate timely renewal processesTrack and maintain compliance with ongoing licensing requirements and conditionsDevelop and implement licensing compliance protocols and procedures

Regulatory Relationships & Communication

Maintain positive working relationships with state representatives and regulatory agenciesServe as primary liaison with state licensing departments and regulatory bodies

License Applications & Documentation

Prepare and submit applications for new business licenses and community permitsCoordinate licensing requirements for new community openings and expansionsCompile and organize required documentation for license applicationsEnsure all application materials meet regulatory standards and deadlinesFollow up on pending applications and address any regulatory concerns

Database Management & Record Keeping

Maintain accurate and up-to-date information in licensing database for all communitiesTrack license status, renewal dates, and compliance requirements across all facilitiesGenerate regular reports on licensing status and compliance metricsEnsure proper documentation and filing of all licensing materialsMaintain confidential and secure licensing records

Resident Agreements & Documentation

Assist in keeping resident agreements up to date and current as required by regulationsReview and update agreements to reflect changing regulatory requirementsCoordinate with legal team on agreement modifications and compliance issuesEnsure resident documentation meets state licensing standardsTrack and maintain resident-related licensing documentation

Regulatory Monitoring & Updates

Stay current with changes in state licensing regulations and requirementsMonitor regulatory bulletins, updates, and legislative changes

Additional Responsibilities

Support new community licensing and permitting processesCoordinate with legal counsel on licensing-related mattersParticipate in regulatory compliance committees and meetingsAssist with license transfers and ownership changesSupport emergency licensing situations and regulatory responsesPerform other duties as assigned by the Licensing and Financial ManagerMinimum Eligibility Requirements

Education & Experience

High School Diploma with relevant experience. Associate’s degree preferred.Minimum 2-3 years of experience in licensing, regulatory compliance, or healthcare administrationExperience with assisted living or long-term care regulations strongly preferred

Technical Skills & Knowledge

Proficient in state licensing standard regulations for assisted living facilitiesStrong computer skills, including Microsoft Office Suite, especially ExcelExperience with database management and record-keeping systemsFamiliarity with regulatory compliance software preferred

Core Competencies

Excellent attention to detail and accuracyStrong organizational and time management skillsEffective written and verbal communication abilitiesAbility to work independently and manage multiple prioritiesProblem-solving and analytical thinking skillsProfessional demeanor for regulatory interactionsUnderstanding of confidentiality and privacy requirementsPreferred QualificationsPrevious experience with state licensing agenciesKnowledge of assisted living industry regulationsExperience with multi-site healthcare organizations