Library - Full-Time Collections & Technology Manager Print (https://www.governmentjobs.com/careers/charlottesville/jobs/newprint/5020971) Apply  Library - Full-Time Collections & Technology Manager Salary $62,192.00 - $80,849.60 Annually Location Charlottesville, VA Job Type Library Full-Time/Part-Time Job Number 250700012 Department Jefferson-Madison Regional Library Division Branch Operations Opening Date 07/28/2025 Closing Date Continuous Bargaining Unit N/A + Description + Benefits + Questions General Summary The Collections & Technology Manager performs complex professional duties as the manager of the Jefferson-Madison Regional Library’s (JMRL) Technical Services Division, the Information Technology Division, Digital Services Division and Collection Development Division. Completes work with substantial discretion and within broad parameters. Reports to the Library Director. For more information about the Library and this position please go to: https://www.jmrl.org (https://www.jmrl.org/contact) The preferred starting salary for this position is between $62,192.00 - $80,849.60 Annually. Starting offer is based on applicable education, experience and internal equity. This is a full-time, exempt position which provides excellent benefits including 13 paid holidays, plus paid vacation and sick leave, health insurance options with employer contribution, employer-paid life insurance, City's retirement options, gym membership reimbursement, and continuing education/training opportunities. + For a general summary of benefits offered by the City, please click the 'benefits' tab on this posting, or visit https://www.charlottesville.gov/1047/Employee-Benefits. + The City of Charlottesville manages its own retirement system which offers both a defined benefit and a defined contribution option. While the City does not participate in VRS, the City has a Portability Agreement with VRS and there are certain provisions that must be met. For questions pertaining to the Portability Agreement, please contact the City's Benefits Administrator at 434-970-3462. Note: This job opportunity is advertised with a closing date of "Continuous." If interested in being considered, an application should be submitted as soon as possible. Applications may no longer be considered once a reasonable number of applications has been received or once a candidate to fill the position is identified. Applications may be evaluated on a continuous basis and interviews may be conducted as soon as possible during the recruitment with candidates who are best qualified. This job announcement may close at any time after 7 calendar days. Essential Responsibilities and Duties To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations will be considered to enable individuals with disabilities to perform the essential functions. The essential functions of the job are not limited to those listed in the job description. The JMRL retains the discretion to add to or change the duties of the position at any time.. + Manages the library’s Integrated Library system by administering configuration and workflows. + Purchases and maintains all library computers, printers, and other hardware and software. + Plans the overall technological direction of the library and the integration of new technologies. + Serves as the library’s liaison with JMRL’s integrated library system provider, the City IT Department, and vendors. + Oversees the library’s book budget and the development and spending of the technology portions of the library’s equipment and operating budget. + Participates in the library's reconsideration process, coordinating JMRL's responses as needed. + Directly supervises, directs, and evaluates assigned staff, including managing the hiring and training process within the department. + Prepares special and monthly reports for the Library Board of Trustees. + Serves as a member of senior administrative staff and participates in the management of the library system. + May serve as Acting Library Director in the absence of the Director and the Assistant Director. + Responsible for appropriate use and maintenance of JMRL equipment, tools, and other resources, including work time. + Regular and reliable attendance. Other Duties: + Performs additional duties to support operational requirements as apparent or assigned. Education, Experience and Skills Education and Experience: Candidates may qualify by demonstrating the required knowledge and skills outlined for the job through experience(s) other than formal education. + Eligibility for professional certification in the Commonwealth of Virginia within the first 2 years of employment, AND 4 years of library experience, including familiarity with integrated library systems; with MARC, AACR2, and RDA; and some familiarity with HTML; OR + An equivalent combination of education and experience may be considered in lieu of the specific requirements listed above. Preferred: + Familiarity with SAP business management software Certifications/Licenses/Other Requirements: + Required to successfully pass a pre-employment background check. KNOWLEDGE, SKILLS, ABILITIES AND OTHER CHARACTERISTICS: Job Knowledge: + Thorough knowledge of library principles, methods, techniques, and procedures. + Knowledge of Integrated Library System (ILS) management, including administration, configuration, and workflow optimization. + Knowledge of library hardware and software management, including the purchasing and maintenance of computers, printers, and other technical equipment. + Knowledge of strategic technology planning and the integration of new technologies within a library system. Reading: + Advanced: Ability to read and understand complex written materials such as books, reviews, scientific or technical journals, abstracts, financial reports, and/or legal documents. Writing: + Advanced: Ability to develop complex written materials such as research papers, editorials, journals, speeches, manuals, or critiques. Ability to tailor writing to specific audiences and explain complex information and ideas. Math: + Intermediate: Ability to work with and understand number systems; simple formulas, practical application of fractions, percentages, ratios/proportions, and measurement such as technical specifications, budget preparation and financial operations. Communication Skills: + Advanced: Ability to develop effective working relationships with library staff, management, and the public. Makes recommendations regarding policy development and implementation. Contact may require the consideration of different points of view to reach understanding and gain cooperation and acceptance of ideas, and may involve support of controversial positions or the negotiation of sensitive issues or important presentations. Evaluates customer satisfaction, develops cooperative associations, and utilizes resources to continuously improve customer satisfaction. Independence and Decision-Making: + Requires Administrative Direction: normally completes work with substantial discretion and within broad parameters defined by general organizational requirements and accepted practices. Overall results determine job performance. Technical Skills: + Skilled: comprehensive, practical knowledge of a technical field with use of analytical judgment and decision-making abilities appropriate to the assigned and apparent job responsibilities. Intermediate skill in Microsoft Office applications and/or departmental software. Fiscal Responsibilities: + Oversees budget preparation of division budget. Reviews and approves expenditures of significant budgeted funds for the division and does research and prepares recommendations for department budget expenditures. Supervisory Responsibilities: + Manages, monitors and directs work performance of subordinate supervisors, as well as directly supervises some staff; makes final decisions on hiring, discipline, performance evaluation, setting program/work objectives and realigns work and staffing as needed. Other Characteristics: + Strong public services orientation. + Frequent change of tasks. + Working closely with others as part of a team. + Performing multiple tasks simultaneously. + Excellent organizational, time management and customer service skills. + May require dealing with angry, frustrated and/or upset individuals. Physical Conditions & Additional Information Physical Demands: + Sedentary Work: Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects; remains in stationary position most of the time. + Must be able to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations + Ability to observe details at close range (within a few feet of the observer). Machines, Tools, Equipment, Software and Hardware: + Typically requires use of standard office equipment and telephone, and related software and hardware; and any other equipment as appropriate or as assigned. Work Environment: + Work is performed in office environment where there may be exposure to computer screen for extended periods of time, monitor glare and dust. + The noise level in the work environment is usually quiet. The City of Charlottesville is an Equal Opportunity Employer and supports workforce diversity at all levels of the organization. The City prohibits discrimination on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by federal, state or local laws. The City is dedicated to this with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, access to facilities and programs, and general treatment during employment. Requests for reasonable accommodation by individuals with disabilities may be requested by contacting Human Resources at (434) 970-3490 or hr@charlottesville.gov. The City of Charlottesville conducts job related background checks, reference checks, and pre-employment drug tests, in accordance with federal, state, and local law, of applicants who reach the final stages of the employment selection process. The City’s policy has not changed because of the decriminalization of marijuana in the Commonwealth of Virginia. Marijuana remains an illegal drug under federal law, and it continues to be a violation of the US Department of Transportation regulations and the City’s policy prohibiting employees from testing positive for marijuana. SUMMARY OF EMPLOYEE BENEFITS Updated July 1, 2022 Benefits cited represent those for regular 40-hour employees and may differ for Management Level, Part-Time, and/or Library positions. Long-term temporary employees are eligible for all benefits except retirement. Interns, temporary, seasonal, substitute, and relief employees are not eligible for benefits. 1. LEAVE: + Vacation: + 3.09 hours accrued biweekly -- 0 - <3 years + 3.85 hours accrued biweekly -- 3 - <5 years + 4.62 hours accrued biweekly -- 5 - <10 years + 5.40 hours accrued biweekly -- 10 - <15 years + 6.16 hours accrued biweekly -- 15 - <20 years + 6.93 hours accrued biweekly -- 20 - <25 years + 7.70 hours accrued biweekly -- 25+ years + Sick: + 4.62 hours per biweekly pay period, approximately 120 hours a years, no limit on accumulation + Holidays: + 14 paid holidays per calendar year (13 observed and 1 floating) 2. INSURANCE: + Aetna Medical – + Choose from three options with different premiums and levels of coverage and coverage is effective on the first of the month following date of hire: + HMO: $0 premium for employee only coverage + POS 1: Employee-only premium of $36.28 per biweekly pay + POS 2: Employee-only premium of $13.02 per biweekly pay + (Dependent coverage is available but the cost of the premium is not subsidized.) + Prescription Card ($10 generic, $30 lower cost name brand, $55 higher cost name brand) + Mail Order Maintenance Prescription Drug Program ($20 generic, $60 lower cost name brand, $110 higher cost brand) + Dental (Delta Dental) + No cost for employee only coverage. Dependent coverage is available but the cost of the premium is not subsidized. + Diagnosis and Preventive -- 100% of allowable charge; Basic Dental Care - 80%; Major Dental Care - 50% + Primary -- $50 deductible, 80/20 + Prosthetic & Complex Restorative -- $50 deductible, 50/50 + $1,500 maximum annual benefit + $1,000 Orthodontic Benefit + MetLife Vision Plan: Optional + Employee only coverage: $2.50 bi-weekly; Dependent coverage also available at differing rates. + Eye health exam, dilatation, prescription and refraction of glasses covered after $10 co-pay; + $130 allowance for frames, after co-pay, plus additional discounts where accepted. + Life: + Two times annual salary (paid by the City) + Optional supplemental life available for employee, spouse, dependents (paid by employee) + AFLAC: Optional + Cancer/accident/short term disability/intensive care insurance (paid by employee) + Long Term Disability + Protection from income loss due to long-term illness or injury (paid by the City) 3. RETIREMENT: The City of Charlottesville manages its own retirement system and does not participate in VRS, however the City has a Portability Agreement with VRS. There are certain provisions that must be met and the portability request must be executed within 18 months of vesting in the City's Plan. + Pension: + Choose from two options: + A Defined Benefit Pension plan pays a monthly benefit in retirement using a defined formula based on the employee's earnings history, tenure of service, and age. Our plan has a 5 year vesting period and an employee contribution of 5% of salary. + A Defined Contribution 401a plan in which fixed contributions are paid into an individual's account by the employer, the contributions are invested, returns (positive or negative) are credited to the account, and the account balance is used to provide retirement benefits. The vesting schedule for our 401a plan is 33% after one year of service, 67% after two years of service, and 100% after three years of service. There is no required contribution from salary. (Note that: the Defined Contribution retirement plan is the only plan available for Library employees) + Supplemental: + Deferred Compensation (457) - employee contribution 4. OTHER BENEFITS: + Flexible Spending Accounts: + Health Care Expenses + Dependent Care Expenses + Parking/Mass Transit Expenses + Parking Subsidy of $50 per month + Wellness Programs: + Gym Reimbursement Program + Monthly On-Site Nurse and Annual Flu Shots + Health Screenings and Fairs, Education Sessions, & Weekly Fitness Classes + Weight Watchers at Work + Bike Commuter Program: + Reimbursement of up to $20 per month for reasonable bike commuting expenses + Employee Assistance Program: + A variety of confidential, personal professional services for you and your family available 24 hours a day. + Tuition Reimbursement Program: + Up to $1,500 for undergraduate OR Up to $3,000 for graduate level tuition per fiscal year per employee. 01 Please indicate your level of Library experience: (Must be verifiable in reference to the Work History section on your online application.) + Less than four (4) years of Library experience. + Four (4) to less than six (6) years of Library experience. + Six (6) years or greater. + No experience. 02 Which of the following best reflects your level of education related to the position: (Must be verifiable in reference to the Education History on your online application.) + I have a Master's of Library Science degree with certification in Virginia. + I have or will have eligibility for professional certification in the Commonwealth of Virginia within the first 2 years of employment; AND a knowledge of young adult literature and general reference sources. + I have an equivalent combination of education and experience that may be considered in lieu of the specific requirements listed in the job announcement. + None of the above. 03 Which of the following integrated library system do you have familiarity with: (check all that apply) + MARC + AACR2 + RDA + Other integrated Library Systems + None of the above. 04 Briefly describe your experience and or familiarity with HTM: 05 To be considered, qualifying education and experience, including City of Charlottesville employment, must be clearly documented in the education, work history, and additional information sections of the employment application. Resumes can be attached but should not be used as a substitute for the required information on the application. I understand that an attached resume may not be accepted in place of a completed employment application and that my qualifications should be stated on the employment application itself. + Yes + No 06 I certify that the information above is true and correct, and I certify that it can be verified with reference to the information in my basic application. I understand that my application may be rejected if the responses to supplemental questions do not match my basic application. + Yes + No Required Question Employer City of Charlottesville Address P. O. Box 911 605 East Main Street Charlottesville, Virginia, 22902 Phone (434) 970-3490 Website http://www.charlottesville.gov/jobs