Library Assistant 1, SG-09
SUNY Geneseo
Vacancy Announcement Position Information Campus Title Library Assistant 1, SG-09 Department Milne Library Position Summary HIGHLIGHTS
Milne Library is seeking a dedicated individual to join their team as a Library Assistant 1. In this role, you will assist the Head of Access Services and Library Assistant 2 (Senior Interlibrary Loan Clerk) in overseeing the day-to-day work of the Resource Sharing office. Duties will include: processing lending requests responding to patron & library inquiries coordinating the shipping and receiving of physical materials
Additionally, you will assist the Head of Collection management with stacks maintenance, supporting the Teacher Education Resource Center, digitization projects, and the processing of book donations.
______________________________________________________________________________________________________
We are accepting applicants for NYS HELPS appointments, you do not need to be on the Library Assistant 1 list to be appointed. You must meet the qualifications as outlined in the “Required Qualifications” section below.
For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.
At a future date (within one year of permanent appointment), employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. Required Qualifications MINIMUM QUALIFICATIONS
Candidates must have permanent appointment in a Library Assistant 1, SG-09 classified position; OR be reachable for appointment on the current New York State Civil Service canvass list for SUNY Geneseo’s area location for the Library Assistant 1, SG-09; OR be eligible via transfer.
For NYS HELPS Eligibility
You must meet ONE of the following qualifications:
1. Graduated from high school or have earned a high school equivalency diploma AND one year of full-time clerical experience in a library setting.
Examples of qualifying clerical duties in a library setting may include: Maintaining circulation record; Processing acquisitions including the receipt and recording of courier-delivered materials and organizing new items; Creating and processing interlibrary loan requests (ILL); Assisting in collection maintenance including; weeding, shifting, re-shelving, repairing, straightening, inventory, supply orders, and emptying book drop containers to be checked in; Assisting and educating patrons in searching the library catalog; Assisting patrons in the use of library equipment
OR
2. Thirty semester credit hours of college study including at least NINE semester credit hours of college study in any combination of the following areas: Library/Information Science; Computer Applications Information Studies
If you meet this qualification, please include an unofficial transcript with your application
New York State Preferred List candidates have preference. Preferred Qualifications PREFERRED QUALIFICATIONS
Familiarity with Alma/Primo Experience working with students Experience working with library collections Posting Details Posting Details Posting Number C499 Number of Vacancies 1 Line # to be filled 46910 Full or Part-time Full-Time Appointment Type Contingent Permanent Job Posting Date 07/18/2025 Job Posting Closed Date 08/03/2025 Salary Minimum of SG-09: $42,641 Special Instructions to Applicant If you received a canvass letter, to be eligible for consideration, you must respond to the canvass letter you received. Follow the directions in the email and make your selection in ELMS.
If eligible by way of NY HELPS, your application materials must demonstrate that you meet the minimum qualifications as outlined in the posting.
All applicants will be required to provide information for three references, two of which must be professional/supervisory.References will be contacted at the time of scheduling interviews. About SUNY Geneseo Mission Statement
We are a distinctive public liberal arts college that welcomes and inspires students to develop their knowledge and skills to build a better world. Our supportive, inclusive community is exceptional in cultivating creativity, engagement, and discovery. We find strength in diversity, joy in growth, and fulfillment in lifelong learning.
Vision
We will cultivate a distinctive, equity-centered, public honors college experience that propels learners to positively impact society.
Values
The Geneseo campus community is guided by our beliefs in and commitments to the following values:
Learning: Embracing high expectations for intellectual inquiry, critical thinking, scholarly exploration, and personal growth. Creativity: Empowering a spirit of innovation that inspires intellectual curiosity, self-expression, and problem-solving. Belonging: Welcoming a diverse campus community that supports and celebrates
different identities, promotes equity and inclusion, and respects the ideas and
contributions of each individual. Civic Engagement: Encouraging active participation grounded in self-reflection,
empathy, and an ethical commitment to the common good of our local and global
communities. Sustainability: Building a culture of well-being that integrates and applies principles of
environmental, social, and economic stewardship informed by an understanding of the
past and our obligations to the future. Equal Employment Opportunity/Affirmative Action Employer SUNY Geneseo is committed to fostering a diverse community of outstanding students, faculty, staff, and administration. We recruit, hire, train, and promote persons in all positions and ensure that all other personnel actions are conducted without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability, genetic information, or any other protected characteristic.
Applicants, students, employees, and other members of the College community (including vendors, visitors, and guests) are protected from illegal forms of harassment or retaliation based upon a protected characteristic.
To request accommodation or assistance for job-related duties or the employment application process, please contact the Office of Diversity and Equity at (585) 245-5020 or email ode@geneseo.edu. Find out more about our Community Commitment to Diversity, Equity, and Inclusion! Background Investigation Statement All applicants are subject to drug and criminal background checks. See our full Background Investigation Statement at http://www.geneseo.edu/hr/employment. Clery Statement Applicants interested in positions may access the Annual Security Report(ASR) for the College at www.geneseo.edu/police. The ASR contains information on campus security policies and certain campus crime statistics. Crime statistics are reported in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. Applicants may request a hard copy of the ASR by contacting the SUNY Geneseo University Police Department at 585-245-5651. Quick Link for Postings https://jobs.geneseo.edu/postings/5304 Job Duties/Responsibilities Job Duties/Responsibilities Job Duty/Responsibility Function 1: Manage Interlibrary Loan (ILL) requests for lending and document delivery from patrons and other libraries, ensuring that they are fulfilled efficiently and accurately while adhering to copyright law. Percentage Of Time 40% Job Duty/Responsibility Function 2: Handle the shipping and receiving of physical library materials. Percentage Of Time 20% Job Duty/Responsibility Function 3: Stacks maintenance for the library’s general collection, media collection, and Teacher Education Resource Center. Percentage Of Time 20% Job Duty/Responsibility Function 4: Process book donations Percentage Of Time 10% Job Duty/Responsibility Function 5: Assist with digitization efforts Percentage Of Time 10% Supplemental Questions
Milne Library is seeking a dedicated individual to join their team as a Library Assistant 1. In this role, you will assist the Head of Access Services and Library Assistant 2 (Senior Interlibrary Loan Clerk) in overseeing the day-to-day work of the Resource Sharing office. Duties will include: processing lending requests responding to patron & library inquiries coordinating the shipping and receiving of physical materials
Additionally, you will assist the Head of Collection management with stacks maintenance, supporting the Teacher Education Resource Center, digitization projects, and the processing of book donations.
______________________________________________________________________________________________________
We are accepting applicants for NYS HELPS appointments, you do not need to be on the Library Assistant 1 list to be appointed. You must meet the qualifications as outlined in the “Required Qualifications” section below.
For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.
At a future date (within one year of permanent appointment), employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. Required Qualifications MINIMUM QUALIFICATIONS
Candidates must have permanent appointment in a Library Assistant 1, SG-09 classified position; OR be reachable for appointment on the current New York State Civil Service canvass list for SUNY Geneseo’s area location for the Library Assistant 1, SG-09; OR be eligible via transfer.
For NYS HELPS Eligibility
You must meet ONE of the following qualifications:
1. Graduated from high school or have earned a high school equivalency diploma AND one year of full-time clerical experience in a library setting.
Examples of qualifying clerical duties in a library setting may include: Maintaining circulation record; Processing acquisitions including the receipt and recording of courier-delivered materials and organizing new items; Creating and processing interlibrary loan requests (ILL); Assisting in collection maintenance including; weeding, shifting, re-shelving, repairing, straightening, inventory, supply orders, and emptying book drop containers to be checked in; Assisting and educating patrons in searching the library catalog; Assisting patrons in the use of library equipment
OR
2. Thirty semester credit hours of college study including at least NINE semester credit hours of college study in any combination of the following areas: Library/Information Science; Computer Applications Information Studies
If you meet this qualification, please include an unofficial transcript with your application
New York State Preferred List candidates have preference. Preferred Qualifications PREFERRED QUALIFICATIONS
Familiarity with Alma/Primo Experience working with students Experience working with library collections Posting Details Posting Details Posting Number C499 Number of Vacancies 1 Line # to be filled 46910 Full or Part-time Full-Time Appointment Type Contingent Permanent Job Posting Date 07/18/2025 Job Posting Closed Date 08/03/2025 Salary Minimum of SG-09: $42,641 Special Instructions to Applicant If you received a canvass letter, to be eligible for consideration, you must respond to the canvass letter you received. Follow the directions in the email and make your selection in ELMS.
If eligible by way of NY HELPS, your application materials must demonstrate that you meet the minimum qualifications as outlined in the posting.
All applicants will be required to provide information for three references, two of which must be professional/supervisory.References will be contacted at the time of scheduling interviews. About SUNY Geneseo Mission Statement
We are a distinctive public liberal arts college that welcomes and inspires students to develop their knowledge and skills to build a better world. Our supportive, inclusive community is exceptional in cultivating creativity, engagement, and discovery. We find strength in diversity, joy in growth, and fulfillment in lifelong learning.
Vision
We will cultivate a distinctive, equity-centered, public honors college experience that propels learners to positively impact society.
Values
The Geneseo campus community is guided by our beliefs in and commitments to the following values:
Learning: Embracing high expectations for intellectual inquiry, critical thinking, scholarly exploration, and personal growth. Creativity: Empowering a spirit of innovation that inspires intellectual curiosity, self-expression, and problem-solving. Belonging: Welcoming a diverse campus community that supports and celebrates
different identities, promotes equity and inclusion, and respects the ideas and
contributions of each individual. Civic Engagement: Encouraging active participation grounded in self-reflection,
empathy, and an ethical commitment to the common good of our local and global
communities. Sustainability: Building a culture of well-being that integrates and applies principles of
environmental, social, and economic stewardship informed by an understanding of the
past and our obligations to the future. Equal Employment Opportunity/Affirmative Action Employer SUNY Geneseo is committed to fostering a diverse community of outstanding students, faculty, staff, and administration. We recruit, hire, train, and promote persons in all positions and ensure that all other personnel actions are conducted without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability, genetic information, or any other protected characteristic.
Applicants, students, employees, and other members of the College community (including vendors, visitors, and guests) are protected from illegal forms of harassment or retaliation based upon a protected characteristic.
To request accommodation or assistance for job-related duties or the employment application process, please contact the Office of Diversity and Equity at (585) 245-5020 or email ode@geneseo.edu. Find out more about our Community Commitment to Diversity, Equity, and Inclusion! Background Investigation Statement All applicants are subject to drug and criminal background checks. See our full Background Investigation Statement at http://www.geneseo.edu/hr/employment. Clery Statement Applicants interested in positions may access the Annual Security Report(ASR) for the College at www.geneseo.edu/police. The ASR contains information on campus security policies and certain campus crime statistics. Crime statistics are reported in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. Applicants may request a hard copy of the ASR by contacting the SUNY Geneseo University Police Department at 585-245-5651. Quick Link for Postings https://jobs.geneseo.edu/postings/5304 Job Duties/Responsibilities Job Duties/Responsibilities Job Duty/Responsibility Function 1: Manage Interlibrary Loan (ILL) requests for lending and document delivery from patrons and other libraries, ensuring that they are fulfilled efficiently and accurately while adhering to copyright law. Percentage Of Time 40% Job Duty/Responsibility Function 2: Handle the shipping and receiving of physical library materials. Percentage Of Time 20% Job Duty/Responsibility Function 3: Stacks maintenance for the library’s general collection, media collection, and Teacher Education Resource Center. Percentage Of Time 20% Job Duty/Responsibility Function 4: Process book donations Percentage Of Time 10% Job Duty/Responsibility Function 5: Assist with digitization efforts Percentage Of Time 10% Supplemental Questions
Required fields are indicated with an asterisk (*).
* Please select the minimum qualification requirement that you meet for the Library Assistant 1 position. Requirement descriptions can be found above under 'Minimum Qualifications'. Current Library Assistant 1 at another state agency Civil Service Eligible List (received a canvass letter) Transfer Eligible NY HELPS Criteria #1 NY HELPS Criteria #2 I do not meet the listed qualifications Applicant Documents Required Documents Resume Cover Letter/Letter of Application Optional Documents Unofficial Transcripts Canvass Letter
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