LEGISLATIVE ADMINISTRATIVE ASSISTANT Date: Jul 18, 2025 Req ID: 51292 Location: Little Rock, AR, US, 72201 Category: BUREAU OF LEGISLATIVE RESEARCH Anticipated Starting Salary: 43,088 - $63,770 POSITION: Legislative Administrative Assistant, Administrative Services Division GRADE: SGS04 SUMMARY OF POSITION: The Legislative Administrative Assistant works under the supervision of the Chief Fiscal Officer. The Legislative Administrative Assistant provides administrative and clerical support to the staff in the Administrative Services Division; acts as a receptionist, office clerk, secretary, and data entry specialist; and fulfills other requested tasks. ESSENTIAL FUNCTIONS: + Answer the telephone and greet members of the General Assembly and other visitors at the Administrative Services Division front desk and at the Bureau front desk during regular office hours. + Compose routine correspondence of the Chief Fiscal Officer and other professional staff. + Maintain computer files and paper files in accordance with office procedures and the Chief Fiscal Officer’s instructions. + Be available to members of the General Assembly, state agency staff, Bureau staff, and members of the public with regard to issues concerning legislative committee meetings. + Receive mail and interoffice mail for the division. + Oversee the maintenance and upkeep of the Bureau vehicles, including service appointments and routine cleaning. OTHER FUNCTIONS: + Maintain the ability and knowledge to function as part of an administrative services team, including without limitation assisting with the workload of other Administrative Services Division staff when necessary. + Perform other related duties as requested by the Chief Fiscal Officer and the Director of the Bureau. QUALIFICATIONS/SKILLS: + High School diploma or equivalent. + Education, experience, and abilities commensurate with assigned duties. + Proficiency in Microsoft Word, Excel, Microsoft Outlook, the Internet, and Access database programs. + Knowledge of the operation of facsimile machines, copy machines, and multi-line telephone systems. + Ability to communicate with Bureau Staff, state agency staff, members of the General Assembly, and members of the public. + Ability to organize workload and set priorities. PRODUCTION STANDARDS: + Adept in communicating with Bureau staff, members of the General Assembly, state agency staff, and members of the public, both verbally and in writing. + Demonstrates proficient time management skills, including the ability to complete work under strict time deadlines. + Demonstrates the ability to provide valid solutions to staff or member complaints or issues. + Accurately compiles data for use by others. + Accurately maintains files and records. + Exhibits professional attitude, appearance, and communication skills. + Is assertive – undertakes tasks on own initiative. + Maintains high standard of professional ethics and exercises appropriate discretion with confidential matters. + Continues to improve job-related skills and knowledge. + Effectively organizes and monitors the status of projects and work flow. + Functions and cooperates as part of an administrative services team, including without limitation assisting with the workload of other Administrative Services Division staff when necessary. + Ability to lift and move Bureau office furniture, equipment, other inventory items, and supplies. + Assist with the annual physical inventory as well as the disposal and relocation of assets. + Maintain easels and chalk boards. + Work with the State Energy Department to collect recyclable office paper from all Bureau offices. + Distribute budget manuals, update bill books, and deliver copy paper to all Bureau offices. + Oversee the maintenance and upkeep of the Bureau vehicle, including service appointments and routine cleaning.22 Position Information Class Code: Q128C Grade: GS05 FLSA Status: NON-EXEMPT Salary Range: $32,405.00 - $51,686.00 Summary Functions Dimensions Knowledge, Skills and Abilities Minimum Qualifications Licenses Nearest Major Market:Little Rock