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Legal Secretary (Contract)
Location: Belleville, IL
Duration: Through end of 2025

We are seeking an experienced Legal Secretary for a temporary assignment lasting through the end of the year. This role will provide support to multiple attorneys and requires the ability to manage a busy workload in a fast-paced environment.

Key Responsibilities:

Perform e-filing in Illinois and Missouri courts, as well as U.S. District Courts via PACER

Prepare and format legal documents, pleadings, and correspondence

Maintain attorney calendars, including court dates, deadlines, and meetings

Schedule depositions, mediations, and client meetings

Manage electronic filing and document organization within Imanage

Save and maintain emails and case-related materials in firm systems

Transcribe dictation accurately and promptly

Coordinate medical record collection and handle related documentation

Process incoming mail and manage billing tasks, including invoice and reimbursement submissions

Prepare templates, forms, and other materials as needed

Utilize Microsoft Word, Excel, Outlook, and Imanage for daily tasks

Qualifications:

Several years of legal secretary experience in a law firm or legal department

Strong e-filing experience required (Illinois and Missouri)

Proficiency in Microsoft Office Suite and document management systems

Excellent organizational skills, attention to detail, and ability to manage multiple priorities

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