Legal is seeking a highly motivated Administrative Assistant.  This role is to support teams consisting of Managing Directors, VPs, and Associates. Previous experience in supporting senior executives and managing complex calendars is a must as well as the ability to work well under pressure in a busy and dynamic environment

 

JOB SUMMARY & RESPONSIBILITIES

General administrative support (covering phones, maintaining files, distributing mail, scheduling meetings, coordinating travel arrangements, etc.) Provides administrative support in a complex team environment to a group of VPs and Managing DirectorsCoordinate senior-level internal/external meetings and conference calls for the teamMaintain detailed calendars and related logistics for the teamHandle a high volume of phone calls and interact with senior level business leaders in a professional and effective mannerPrepare and process travel and expense reports in a timely mannerCreate slide decks and various reports related to the operation of our Legal teams in Dallas and RichardsonPerform other tasks, including but not limited to, preparing correspondence and other communications, file organization, archivingHandle several legal-specific administrative duties, including but not limited to, legal engagements, legal matter creation, and outside counsel invoicesAssist attorneys with the creation of recurring legal documents and contractsAssist our COO team members as it pertains to various divisional programs and initiatives, such as our summer intern program, our committees and our social networking events Maintain understanding of firm policies and learn how to use key tools and applications (e.g., expense, document management and vendor management systems)Arranging internal and client meetings - booking of conference rooms, registering guests, ensuring materials organizedCreate documents (i.e., PowerPoint presentations, Excel spreadsheets, etc.) Acting as the main point of contact for administrative queries for the departmentAssist with catering requests as needed to support internal and external meetings for the department

NECESSARY QUALIFICATIONS:

 

Minimum 2+ years’ experience as an Administrative Assistant in a law firm, accounting firm, consulting firm, banking or corporate environmentExcellent interpersonal and communication skillsOrganized, efficient, detail-oriented, and highly motivated Ability to solve problems quickly and efficientlyKnowledge of general business, corporate and government culturesAbility to handle highly sensitive, confidential and non-routine informationComfortable working with people at all organizational levelsMaintains a positive attitude and has the ability to prioritize and remain flexible as priorities change Must have excellent judgment; be an independent thinker and resourcefulTeam player with a positive attitudeHighest degree of integrity, professionalism, diplomacy and discretion requiredStrong proficiency in MS Word, Excel, PowerPoint and Outlook

 

SKILLS / EXPERIENCE 

 

Previous experience in a relevant role, i.e. as an assistant supporting at senior management/managing director level, preferably within the financial services or legal industryExtensive working knowledge of Microsoft Office including Outlook and PowerPoint and Excel skillsTeam player with a positive attitudeAbility to communicate clearly, concisely and confidentlyStrong attention to detailStrong organizational skillsProactivity – ability to take initiative, follow up where necessary without prompting and seek clarification when neededDiscretion – ability to handle sensitive matters confidentially at all time

 

About Goldman Sachs At Goldman Sachs, we commit our people, capital and ideas to help our clients, shareholders and the communities we serve to grow. Founded in 1869, we are a leading global investment banking, securities and investment management firm. Headquartered in New York, we maintain offices around the world.  We believe who you are makes you better at what you do. We're committed to fostering and advancing diversity and inclusion in our own workplace and beyond by ensuring every individual within our firm has a number of opportunities to grow professionally and personally, from our training and development opportunities and firmwide networks to benefits, wellness and personal finance offerings and mindfulness programs. Learn more about our culture, benefits, and people at GS.com/careers.  We’re committed to finding reasonable accommodations for candidates with special needs or disabilities during our recruiting process. Learn more: https://www.goldmansachs.com/careers/footer/disability-statement.html   © The Goldman Sachs Group, Inc., 2023. All rights reserved. Goldman Sachs is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, veterans status, disability, or any other characteristic protected by applicable law.

 

Benefits 
Goldman Sachs is committed to providing our people with valuable and competitive benefits and wellness offerings, as it is a core part of providing a strong overall employee experience. A summary of these offerings, which are generally available to active, non-temporary, full-time and part-time US employees who work at least 20 hours per week, can be found here.