Leave Coordinator JobID: 14642 + Position Type: Specialist/Supervisor/Technician/ Specialist + Date Posted: 8/6/2025 + Location: ELSC + Date Available: ASAP    Leave Coordinator Department: Human Resources Coordinates the support for all leave of absence cases and workers’ compensation claims. Effectively coordinates all cases/claims to include general administration, comprehensive case management and program compliance with the Family and Medical Leave Act and all related employment laws. Performs exemplary customer service to all employees. Essential Functions + Serves as the subject matter expert for the leave and workers’ compensation programs in alignment and under the general direction and guidance of HR leadership. + Interprets and administers leave programs and policies in accordance with the applicable federal and state employment laws (FMLA, ADA, Pregnancy Discrimination Act, etc.). + Oversees that the workers’ compensation program is managed in accordance with applicable OSHA and workers’ compensation laws. + Manages the Incident reporting system with daily review of new claims and processing the claims to 3rd party vendor. Ensures that all reportable workers’ compensation claims are submitted to the company’s vendor within 48 business hours from the date of the incident. + Audits and approves monthly worker’s compensation and billing for payment. + Coordinates with legal, 3rd party vendor and Chief of Human Resources on all legal filings and processes. + Coordinates appropriate medical appointments for employees who sustain workplace injuries or conditions. + Manages relationships with medical vendors to ensure appropriate accommodations meet the school district’s job descriptions. + Assigns employees to light duty work within their building or other assigned locations. + Approves and/or denies leave cases based on relevant medical information. Coordinates and organizes all medical information and ensures that HIPAA and Employee Privacy guidelines are closely monitored and effectively executed. + Leads and Manages all administrative aspects of leave and workers’ compensation claims to include tracking hours used/taken and working closely with HR and Payroll to ensure that pay for employees is accurate and correct. + Oversees the leave of absence process by determining leave eligibility, preparing the respective notice (s) within the required timeframe, designating the appropriate leave status and tracking the start/end of leave of absence in the Employee System + Works closely with employees to ensure that all relevant completed medical documentation is submitted for timely review. Maintains appropriate contact with all employees on leave and coordinates all aspects of return to work for employees on leave. + Produces and manages reporting metrics and analytics for all leave cases and workers’ compensation claims. Presents reports as requested. + Conducts investigations regarding incidents and interviews relevant parties. + Partners closely with all HR on all leave cases and workers’ compensation claims. Meets regularly with the Chief of Human Resources to review claims’ status and develops strategies for resolution. + In partnership with building administrators and employees executive ADA accommodation requests. + Performs all other duties as assigned or required. Knowledge, Skills, and Abilities + Organizational and time management skills, with the ability to work productively in a fast-paced, ever-changing environment. + Computer skills, including Microsoft products and HR systems. Effectively interact and work collaboratively with all customers. Ability to communicate with compassion and assist employees during difficult times. + Ability to work independently and within a team environment. + Ability to manage a high volume of work and maintain a highly organized system of processing documentation, employee contacts and notices. + Must maintain confidentiality for information and records. Professional Experience + Minimum three years of experience in leave of absence and workers compensation claims administration required. Education Associate’s degree with a major in Human Resources, Business or related field or equivalent experience in lieu of a degree is preferred. ESSENTIAL FUNCTIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation(s) may be made to enable individuals with disabilities to perform the essential functions. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand; walk; use hands and fingers to handle and/or feel objects, tools or controls; talk and hear. The employee frequently must squat, stoop or kneel, reach above the head and forward 0 to 24 inches and on occasion up to 36 inches. The employee continuously uses hand strength to grasp items. The employee will frequently bend or twist at the neck and trunk more than the average person while performing the duties of this job. The employee must frequently lift and/or move up to 50 pounds 0 to 12 feet and occasionally up to 20 feet, such as curriculum materials, desks, chairs, and boxes. The employee will sometimes push/pull items such as tables and carts. Specific vision abilities required by this job include close vision, color vision and the ability to adjust focus while working with computers, written materials, reports, assessment data, etc. WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is moderately quiet. The position requires the commitment of professional working hours that may require the employee to extend beyond a typical 8:00 a.m. to 4:30 p.m. workday. The employee will frequently work in different areas of the building including in/at desks, on or near the floor, standing. ** The information contained in this job description is in compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individual holding this position and additional duties may be assigned. ** The Cedar Rapids Community School District is an Equal Opportunity Employer. The district does not discriminate on the basis of race, creed, color, gender, national origin, religion, age, marital status, sexual orientation, veteran status, or disability. Classification Eight (8) hours per day with cyclical overtime Twelve (12) months per year Hourly position