Lease Administrator + **Location** Monterrey, Mexico + **Job ID** 0000025805 + **Category** Finance **Job Description** **Are you a professional ideally who is passionate about making a direct impact to the business?** **Bring your expertise and be a part of the inspiring journey to help us deliver a high-quality service to our customers.** **Core Responsibilities** **Lease Document Management:** + Abstract & Maintain lease documentation ensuring all critical dates, clauses, and obligations are accurately recorded in the AP lease database (lease agreements, amendments, renewals and storage agreements) in AP & Lease Management system. + Maintain accurate records of all lease contracts, ensuring timely and secure storage. + Coordinate with legal, marketing, construction, real estate and operations teams to ensure compliance with lease terms. + Administer lease management system - facilitator of system upgrades and managing any interruption periods **Lease Administration:** + Monitor key dates, such as rent critical issues, renewal options, delivery dates, construction and opening deadlines, tenant allowance reimbursements, co-tenancies requirements, and termination clauses. Assist AP to ensure correct interpretation of lease terms and facilitate internal communications to ensure correct rent payments. + Coordinate with internal Finance and Accounting teams to validate fixed and variable rent payments, including percentage rent and tax reconciliations and alignment with lease terms. + Partner with external legal counsel, landlords, and brokers to support lease execution, Distribution, and archival. + Facilitate rent reviews, estoppels, rent adjustments, notices, and lease modifications as required. + Assist in identifying potential risks through lease tracking reports (e.g., upcoming expires, variable rent triggers). + Run periodic system checks to flag inconsistencies, risks, or expired records. + Intermediary between landlord and AP to create vendor numbers/customer numbers (landlord master data to maintain in SAP) + Liaise with Treasury on approval for bank guarantees. + Coordinate collection of Landlord incentives, including, but not limited to Construction Allowances, rent abatements, and reimbursements. + Monitor tenant obligations for store relocation/closures. **Communication & Coordination:** + Liaise with internal teams regarding lease matters, ensuring smooth communication. + Attendance of project meetings and update programme manager with key information. + Ensure internal processes are adhered to for new and renewed leases. + Support planning and reporting activities by ensuring timely updates to lease data and dashboards. **Reporting & Compliance:** + Generate and maintain regular lease-related reports, including lease summaries etc. + Ensure compliance with legal and financial reporting requirements. + Provide documentation for rent payments, reconciliation support, and variance explanations. (i.e. billing history for new Trash Vendor) **Lease Audits & Analysis:** + Assist in audits of lease agreements and documentation to ensure accuracy and compliance. + Periodical reconciliation between core systems to ensure data integrity (i.e. MRI, SAP, GCM) **Play your part in our team succeeding** You will become part of Business Service Operations (BSO), which is a shared service center that delivers Employee and Finance services to The LEGO Group from 4 locations; Monterrey, Prague, Singapore and China. The purpose of the BSO is to create an effective and efficient platform for growth to support our strategy and reach twice as many kids over the next 5-7 years. The Lease Administrator plays an important role in supporting the growth and development of our Retail channel. We are seeking individuals who are eager to actively engage in crafting and strengthening a high-performing department, valuing collaboration and process. **Do you have what it takes?** + BA degree or equivalent experience in Business Administration, Legal or similar. + Proven experience in retail lease administration, property management or related field + Proficiency in Microsoft Office, with strong data entry skills. + Familiarity with retail lease and contract review processes. + Excellent attention to detail, analytical and organization skills. + Experience with lease administration software. + Strong customer service, organizational and problem-solving abilities. + Be robust, resilient and ability to embrace changes, as well as having a proactive mind with a can-do attitude. + Ability to lead up, side and downwards. + Personal drive and initiative, excellent collaboration skills and demonstrated ability to build trust and credibility with assigned business areas or other key partners. + Excellent communication skills. + **Fluent English** Applications are reviewed on an ongoing basis. However, please note we do amend or withdraw our jobs and reserve the right to do so at any time, including prior to any advertised closing date. So, if you're interested in this role we encourage you to apply as soon as possible. **What’s in it for you?** Here are some of what to expect: **Family** **Care** **Leave –** We offer enhanced paid leave options for those important times. **Insurances –** All colleagues are covered by our life and disability insurance which provides protection and peace of mind. **Wellbeing** – We want you to be your best self, so you’ll have access to the Headspace App and lots of wellbeing initiatives and programs run by local teams where you are based **Colleague** **Discount** – We know you'll love to build so from day 1 you will qualify for our generous colleague discount. **Bonus** – We do our best work to succeed together. When goals are reached and if eligible, you'll be rewarded through our bonus scheme **Your workplace –** When you join the team you'll be assigned a primary workplace location i.e. one of our Offices, stores or factories. Our hybrid work policy means an average of 3 days per week in the office. The hiring team will discuss the policy and role eligibility with you during the recruitment process. We strive to create a diverse, dynamic and inclusive culture of play at the LEGO Group, where everyone feels safe, valued and they belong. The LEGO Group is highly committed to equal employment opportunity and equal pay and seeks to encourage applicants from all backgrounds (eg. sex, gender identity or expression, race/ethnicity, national origin, sexual orientation, disability, age, religion and Veteran status) to apply for roles in our team. We support our employees in being there for the moments that matter in life and celebrate families of all kinds, the loved ones that make us who we are. Being part of the LEGO Group also means taking part in our annual Play Day, playing a part in building a sustainable future and continuing our mission to “inspire and develop the builders of tomorrow.” The LEGO Group is fully committed to Children’s Rights and Child Wellbeing across the globe. Candidates offered positions with high engagement with children are required to take part in Child Safeguarding Background Screening, as a condition of the offer. Thank you for sharing our global commitment to Children’s Rights. We conduct drug screening as a part of our drug free workplace policy and in support of our commitment to the health and safety of our employees. Online Application Accessibility Statement; which is intended forpeople with disabilities- LEGO systems endeavors to make www.LEGO.com/jobs accessible to any and all users. If you would like to contact us regarding the accessibility of our web site or need assistance completing the application process, please contact the HR Service Desk at 1.860-763-7777, option #3. Please note, these communication channels should be used for those having difficulty accessing our on-line channels, not to inquire about job opportunities. Just imagine building your dream career. Then make it real. **Join the LEGO® team today.**