Job Title: PMO Analyst

Experience: 5+ years
Role Type: Non-Technical, Collaboration & Coordination Focus

Role Overview:

As a PMO Analyst, you will be responsible for supporting project governance, coordination, and reporting within the PMO function. You will collaborate closely with internal teams and stakeholders to ensure smooth project delivery by facilitating communication, tracking project progress, and managing compliance processes. Your role will involve hands-on use of Jira and other project management tools to maintain project artefacts and provide accurate status reporting.

You will leverage your strong communication skills and self-driven attitude to proactively identify issues, support risk mitigation efforts, and contribute to continuous improvement in project delivery processes.

Key Responsibilities:

Collaborate with project managers, business analysts, and stakeholders to gather project information and status updates.

Coordinate and track project activities, milestones, dependencies, and deliverables using Jira and other PMO tools.

Support compliance and governance processes by ensuring project documentation is complete, accurate, and aligned with organizational standards.

Prepare and distribute project reports, dashboards, and metrics to stakeholders on a regular basis.

Facilitate communication between cross-functional teams to resolve issues and escalate risks or roadblocks as needed.

Assist in the scheduling and coordination of meetings, workshops, and steering committee sessions.

Maintain and update project artefacts, including action logs, risk registers, and decision logs.

Help identify opportunities for process improvements and support implementation of best practices within the PMO.

Work closely with business analysts and technical teams to ensure clarity of project requirements and scope.

Provide ad hoc support for project-related audits, reviews, and compliance checks.

Required Skills and Competencies:

Communication: Excellent written and verbal communication skills; able to communicate clearly with both technical and non-technical stakeholders.

Project Coordination: Strong organizational skills and attention to detail; ability to manage multiple tasks and deadlines.

Tools Expertise: Hands-on experience with Jira for issue tracking, project management, and reporting.

Collaboration: Ability to build relationships and collaborate effectively across teams and stakeholders.

Compliance Knowledge: Familiarity with compliance and governance processes in project environments.

Problem-Solving: Proactive mindset with the ability to identify issues and escalate or resolve as appropriate.

Adaptability: Comfortable working in a dynamic environment with shifting priorities.

Self-Driven: Takes initiative and works independently with minimal supervision.

Desirable Skills:

Experience supporting Agile and Waterfall project methodologies.

Basic understanding of project management principles and lifecycle.

Exposure to other project management tools and reporting software.

Prior experience working in PMO or project coordination roles within regulated industries.

Measures of Success:

Timely and accurate project status reporting.

Effective communication and coordination across project teams.

Compliance with governance and documentation standards.

Positive stakeholder feedback on responsiveness and collaboration.

Contribution to process improvements within the PMO function.