Work Schedule:

100%, day/eve, Monday-Friday / 8:00am-4:30pm. You will work at 1401 E State Street Rockford IL.

Job Summery

Electronically scans paper documents into the patient electronic medical record following the department established procedures. Responsible for sorting incoming documents by clinic and type, ensuring all documents are legible and of good scan quality. Maintaining a high standard of confidentiality is extremely important due to volume and type of documents being handled. Is responsible for meeting the departments 48-hour turn-around standard.

Major Responsibilities 

• Field day-to-day questions from co-workers. 

• Keep track of monthly department calendars. 

• Act as a department liaison with the SAMG clinics. 

• Keep department scanning protocol updated and current. 

• Keep supervisor/manager informed of department progress daily. 

• Process time off requests. 

• Following established department procedures and utilizing necessary equipment, scans documents to the patient electronic medical record within the department turnaround timeframe. 

• Maintains equipment and supply usage within budgetary parameters. 

• Continually maintains a work area in compliance with patient privacy policy. 

• Answers telephone calls from clinics, assisting when necessary in locating patient documents that are in queue to be scanned to the electronic medical record. 

• Compiles monthly reports of the number of documents that are received in the department and are scanned and returned to the clinics. 

• May need to float to clinics to fill in as a Medical Receptionist as needed.

Qualifications

High School Diploma or Equivalent Required. 

Must provide copy of diploma/degree for highest level of education obtained

Work Experience

Previous medical records experience - Preferred

Required Skills, Knowledge, and Abilities

• Must have basic PC skills and be able to operate and maintain a scanner. 

• Good communication and interpersonal skills needed for interaction among team members and clinic staff. 

• Successful candidate will be able to understand and follow a written scanning protocol, knowing when to ask questions. 

• Successful completion of annual and job specific competencies and skill verification tools required. 

• Position requires a serious, self-starting, motivated individual. 

• Must be a team player working cohesively with the entire group to accomplish department goals.

At UW Health in northern Illinois, you will have:

•    Competitive pay and comprehensive benefits package including PTO, Medical, Dental, Vision, retirement, short and long-term disability, paternity leave, adoption assistance, tuition assistance

•    Annual wellness reimbursement

•    Opportunity for on-site day care through UW Health Kids

•    Tuition reimbursement for career advancement--ask about our fully funded programs!

•    Abundant career growth opportunities to nurture professional development

•    Strong shared governance structure

•    Commitment to employee voice

Our Commitment to Social Impact and Belonging

UW Health is committed to fostering a workplace that creates belonging for everyone and is an Equal Employment Opportunity (EEO) employer. Our respect for people shines through patient care interactions and our daily work practices as we work to embrace the knowledge, unique perspectives and qualities each employee and faculty member brings to work each day. It is the policy of UW Health to provide equal opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Job Description

UW Health in northern Illinois benefits