**Additional Information** **Job Number** 25109253 **Job Category** Food and Beverage & Culinary **Location** Protea Hotel Fire & Ice! Pretoria Menlyn, Summit Place Precinct, Menlyn, Pretoria, Gauteng, South Africa, 181VIEW ON MAP (https://www.google.com/maps?q=Protea%20Hotel%20Fire%20%26%20Ice%21%20Pretoria%20Menlyn%2C%20Summit%20Place%20Precinct%2C%20Menlyn%2C%20Pretoria%2C%20Gauteng%2C%20South%20Africa%2C%20181) **Schedule** Full Time **Located Remotely?** N **Position Type** Non-Management **Job Title: Kitchen Administrator** **Department: Kitchen / Food & Beverage** **Reports To: Executive Chef** **POSITION SUMMARY** **Job Summary:** The Kitchen Administrator supports the smooth operation of the kitchen by handling administrative tasks, ensuring effective communication between kitchen staff and other departments, and maintaining records and stock control. This role is essential to the efficiency, compliance, and overall success of the kitchen team. **Key Responsibilities:** Maintain kitchen administrative systems, including rosters, staff records, leave schedules, and timesheets Assist with inventory control, including ordering, receiving, and stocktaking of food, equipment, and supplies Capture and maintain HACCP, hygiene, and health & safety documentation and ensure timely updates Monitor supplier delivery schedules and reconcile invoices with goods received Liaise with procurement and finance departments to ensure accurate processing of kitchen-related purchases Support the Head Chef in preparing reports, menus, and costings Manage petty cash and kitchen-related expenses as required Track and report on kitchen KPIs such as food cost, wastage, and consumption Coordinate kitchen staff uniform distribution and equipment requirements Handle filing and administrative support related to training, disciplinary, and onboarding processes Support in communicating hotel policies and procedures to kitchen staff Schedule internal kitchen meetings and record minutes where applicable **Requirements:** Matric (Grade 12) or equivalent; a hospitality or culinary administration qualification is advantageous Previous experience in an administrative role, preferably in a kitchen or hospitality setting Strong computer skills: Microsoft Office (Excel, Word, Outlook); knowledge of stock management or POS systems is a plus Excellent organizational and time-management skills Good communication skills and ability to interact effectively with diverse teams High attention to detail and accuracy Ability to work under pressure and meet deadlines **Working Conditions:** Office-based within or near the kitchen department May require flexible hours depending on kitchen operations Interaction with chefs, suppliers, and management team _At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law._ Protea Hotels by Marriott® is the leading hospitality brand in Africa and one of the most widely recognized hospitality brands on the continent, with over 60 hotels across South Africa, Zambia, Nigeria, Namibia, Tanzania and Uganda. If you have a passion for delivering every guest a personalized service experience and desire to be part of the ‘Coolest Hotel Brand in South Africa’, join the Protea Hotels by Marriott® team today! In joining Protea Hotels, you join a portfolio of brands with Marriott International. **Be** where you can do your best work,​ **begin** your purpose, **belong** to an amazing global​team, and **become** the best version of you.