Responsibilities 

• Service Coordination & Scheduling: 

o Manage the end-to-end process of resolving service incidents, from initial contact to resolution and invoice generation. 

o Efficiently dispatch and schedule technicians based on data-driven assignments, ensuring optimal routing and workload balance. 

o Continuously monitor and manage the Dispatch Dashboard, prioritizing tasks by age, client SLA, and urgency (including Premier/Platinum accounts and drive-thru paging). 

o Create detailed scopes of work for all service trips (initial and return) and ensure they are accurately documented in incident notes.

 o Review and confirm the prior day's activity, ensuring all completed jobs are accurately recorded. 

o Prepare and finalize the following business day's service schedule at least two hours before the close of business for review and mapping.

 o Communicate last-minute scheduling changes to clients and technicians promptly via phone and/or email. 

o Work closely with technicians, subcontractors, and Field Operations/Internal Affairs to ensure real-time schedule updates and resource availability to meet SLAs. 

o Collaborate with various vendors to facilitate meetings and special equipment/tool orders.

 o Adhere to subcontractor process documents when applicable. • Customer & Communication Management:

o Provide end-to-end support to clients, including initial technical assistance and scheduling resources. 

o Maintain constant availability on Genisys to handle direct line calls. 

o Ensure all client job confirmations have detailed incident notes (who, what, when, etc.) and that emails are sent for technician visibility. 

o Respond to all client requests, messages, and emails within 6 business hours and by the end of the day. 

o Provide ETA updates and incident changes to clients in a timely manner. 

o Maintain a cordial and professional working relationship with clients, technicians, and all internal colleagues, including Project Coordinators and Field Operations Managers. o Escalate P1 and P2 tickets approaching or breaching SLAs proactively to management. 

o Ensure all incident information is thoroughly documented and logged in the incident management system. 

o Conduct post-incident reviews to identify lessons learned and action items for service quality improvement.

 o Assist with administrative tasks for Service Departments, including contract review, equipment list review, general client/product reporting, and account data review.

 o Provide custom client-facing reports and manage service reporting for designated customers. o Update any client 3rd party systems accurately and in a timely manner. 

o Keep the Buyer’s Work Center (BWC) up to date and managed. • Operational Excellence & Team Collaboration: 

• Experience: o At least 1 year of experience in a client-facing or customer support role, preferably within a service dispatch or coordination capacity.

• Communication: 

o Proficient level of English, with strong written and oral communication skills. 

o Excellent interpersonal skills, demonstrating a positive attitude and exceptional customer service. • Technical & Analytical: 

o Computer literate with the ability to quickly learn and navigate various systems (e.g., Genesys, Dispatch Dashboard, incident management systems). 

o Strong record-keeping and analytical skills with keen attention to detail.