Role Purpose:   Provide a comprehensive Personal Assistant Role to the Head of Brand and wider leadership team for Love & Roses brand in a confidential, efficient and organised manner.  When required, provide support to the company in various capacities.

 

Role Responsibilities

Diary management for the Head of Brand Coordination (& in time management) of company critical Path Coordinate changes to management trade rota Prepare meeting agendas points in preparation of upcoming meetings Arrange meetings on behalf of Head of Brand (with suppliers, partners and others) Manage travel across Buying, Merchandising and Design - liaising with Buyers and Managers, flight and hotel bookings, restaurant bookings, visas/passport renewals, travel budget including management of all air mile accounts and hotel corporate rates, etc. Manage monthly new starter travel inductions Update travel policy on the internal intranet Maintain a good relationship with the wider PA team across NEXT Wholly Owned Brands Group Maintain good relationships, as a point of contact with leaders across the business Ensure appropriate documentation is prepared/available prior to meetings in a suitable format Ensure meeting rooms and any IT equipment & refreshments are arranged and in working order Prepare & organise induction programmes for direct reports to Head of Brand Presentation and research support (under guidance of Senior Events & Workspace Manager)  – writing up & updating  presentations (D&I presentations, Management meetings, etc) Consolidate expenses & invoices for the Head of Brand Restaurant bookings for Head of Brand Manage annual leave process for Head of Brand and approvals for their direct reports  Photoshoot support, including liaising with the wider teams  Ad hoc printing for Head of Brand Personal errands for Head of Brand

 

Role Requirements

High level of proficiency in Excel, Word, PowerPoint and Outlook (Adobe desirable) Good knowledge of IT (phones, Boardroom PC’s and TV’s, laptops, programs) Internet research Excellent communication in written correspondence and verbal. Excellent organisational skills and interpersonal skills Amiable, positive, professional, approachable and polite at all times PA experience within a fast paced business (ideally fashion)