Job Title: Invoice Reconciliation Specialist Job Description The Invoice Reconciliation Specialist is responsible for reviewing and reconciling invoices, purchase orders, and financial records to ensure accuracy and compliance with organizational policies and procedures. This role involves identifying and resolving discrepancies, collaborating with vendors and internal stakeholders, and maintaining up-to-date financial records. The specialist plays a crucial role in supporting the organization's financial operations. Responsibilities + Take a lead role in reviewing and reconciling incoming invoices with purchase orders and receipts, demonstrating a high level of accuracy and attention to detail. + Independently verify pricing, quantities, and terms on invoices, proactively addressing and resolving discrepancies. + Collaborate effectively with vendors and internal teams to promptly resolve complex invoice discrepancies. + Process approved invoices for payment in strict adherence to established procedures and timelines. + Maintain meticulously organized and accurate records of invoices, purchase orders, and related documentation. + Prepare and generate regular reports on invoice reconciliation activities, providing valuable insights and recommendations. + Proactively monitor and track outstanding invoices, implementing strategic follow-up procedures to facilitate prompt payment. + Drive the identification and implementation of process improvements to optimize efficiency and accuracy in invoice reconciliation. Essential Skills + High school diploma or equivalent; additional education in accounting or related field is a plus. + 5-10 years of extensive experience in invoice reconciliation or a related role, with a demonstrated track record of accuracy and efficiency. + In-depth understanding of accounting principles and advanced knowledge of invoice processing procedures. + Exceptional attention to detail and accuracy in data entry and reconciliation tasks. + Outstanding communication and interpersonal abilities, with the ability to lead and collaborate effectively with internal teams and external vendors. + Proficiency in using advanced invoice processing software and MS Office applications. Additional Skills & Qualifications + Experience with Oracle and Maximo systems. + Skills in bookkeeping, accounts payable, and accounts receivable. Work Environment The position is based onsite at the energy center. Pay Rate: $25.00/hr - $40.00/hr Pay and Benefits The pay range for this position is $18.00 - $23.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Birmingham,AL. Application Deadline This position is anticipated to close on Aug 28, 2025. About Actalent Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com (%20actalentaccommodation@actalentservices.com) for other accommodation options.