Performs high level and complex administrative activities in support of Investor Relations executive in order to relieve these individuals of administrative details and maximize the productivity of the executives’ offices.  Should be able to work with minimal direction, have a high degree of accuracy and attention to detail, be proactive in support and activities, and have the capacity to handle confidential and sensitive information.  Must have the ability to work professionally with senior executives and internal and external board members. Also, must have the ability to interact with and coordinate the administration duties within the Field Support Center (FSC) office. Must have sufficient knowledge of the organization’s structure, policies, and personnel to make administrative decisions that are complex in nature and require moderate use of discretion and judgment.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Investor Relations Support –

Maintaining the IR Customer Relationship Management software (S&P CRM tool) including: Tracking interactions with investors, earnings call participants and meeting notes as needed. Update investor and sell-side analyst contact lists. Maintaining the IR team calendar and scheduling calls and meetings between IR and investors. Draft annual marketing plan. Coordinate logistics for meetings, conferences, bus tours and roadshows including: Working directly with corporate access teams and conference organizers on logistics, formats, schedules. Preparing briefing materials. Coordinating travel (domestic and international), including detailed itinerary creation. Proof reading earnings release, script, and PowerPoint. Draft one-page news releases for upcoming earnings announcements and investor conferences. Interacting with suppliers and managing budgeting activities including: Supplier contract management (review, approval process). Depository Trust & Clearing Corporation (DTCC). Supporting preparation and facilitation of the quarterly earnings preparations process. Project manage analyst day (once every 24 months). Project manage investor facility tours. Work with Q4 to manage the Investor Relations website. Providing timely follow-up via phone or email to inquiries from analysts and investors, while also serving as a “gatekeeper” for inbound inquiries.

Executive Assistant Support –

Apply knowledge of the job and company culture/practices to complete a wide range of tasks with narrow timelines for the senior level executive team. Maintain executives’ calendars, schedule meetings, and arrange travel as needed.  Prepare agendas. Proactively notify executives of daily/weekly schedule and commitments and ensure that high priority activities take place and are rescheduled as appropriate. Organize and prioritize large volumes of mail, information, phone calls and emails.  Draft written responses or replies by phone or e-mail.  Facilitate executives’ responses by researching and compiling background information related to matters at hand.  Whenever possible, use discretion to respond in their stead, informing them of decisions made or actions taken.  Act as liaison between the executives within the company, managers and staff, providing or collecting information needed for executive level decision making. Work both independently and within a team on special projects and nonrecurring and ongoing projects.  Act with discretion and require minimal direction or oversight.  Act as project leader on special departmental assignments including planning and coordinating presentations and meetings. Research and compile information and prepare draft versions of correspondence, reports and presentations. Prepare confidential correspondence and maintain classified files.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

REQUIREMENTS

Bachelor’s degree (BA) in a relevant field and 5-8 years of progressively responsible administrative experience; or equivalent combination education and experience. Basic administrative support – calendar management, presentation preparation. Coordinating travel (domestic), including detailed itinerary creation. Knowledge of Microsoft Office Word, Excel, and PowerPoint for editing documents, creating templates and basic spreadsheets. Knowledge of Investor Relations CRM databases, business wire, and Q4 preferred. Basic knowledge of the stock market and economics would be a plus.

COMPETENCIES

Ability to communicate effectively and succinctly, both verbally and in writing Ability to uphold the highest level of professionalism and confidentiality – a highly developed sense of integrity and discretion are critical Ability to read and interpret documents such as annual reports, business periodicals, and legal documents Multi-tasker extraordinaire – you’re able to use critical thinking skills to manage large, complicated workload, prioritize and meet tight deadlines Outstanding attention to detail – accuracy is essential Value personal integrity – your credibility is of utmost importance Knowledge of basic mathematics and business statistics Advanced knowledge of modern office practices, software and procedures Ability to compose effective and efficient reports and correspondence Proficiency in Microsoft Office Suite

 WORK ENVIRONMENT / PHYSICAL ACTIVITY

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Work is in an office setting and generally sedentary with physical effort associated with using a computer, but may involve walking or standing for brief periods of time. May be required to occasionally lift, carry, push, pull, or otherwise move objects up to 25 pounds. May be required to occasionally travel domestically and/or work evenings in support of company meetings or events