Key Responsibilities:

Manage reporting and renewal pipeline:

Renewal pipeline co-ordination and oversight Managing, monitoring and controlling of all Lease Renewal/Space Option/Extended Tenure data  Preparation and control over various reports, including renewal reports, radar reports and viability schedules to mention a few

Management of property administration:

Handling queries  Ensuring that lease renewals and paperwork is completed timeously Preparation of Heads of Agreement accurately and timeously Preparation of viability requests accurately and timeously Preparation of Project Files and the issuing of these files timeously  Preparation of Exec Summaries accurately and timeously Updating and maintaining of landlords’ contact details on SAP Co-ordination, collection and updating of monthly turnover figures by shopping centre  Ad hoc duties

Processes management:

Maintain electronic filing system for all developments and store leases Ensure efficient administration processes are in place and updated from time to time.

Stakeholder management:

Manage relationships with internal and external stakeholders e.g. Financial managers/Landlords etc.

People management:

Deliver in line with property managers and head of property developments requirements

 

Qualifications and Experience:

Finance or Admin related degree or diploma Property related Degree or Diploma Lease/property administration experience (Advantageous)  General administration role experience (Advantageous) Proficient in Word/Excel and PowerPoint SAP experience would be preferable

 

Skills: 

Attention to detail Planning & Organising Process Orientation Customer Insight & Focus Problem Solving Performance Focus Relationship Building & Networking Ability to manage stress Resilience Able to handle high volume of work

 

Behaviours: 

Adhering to Principles & Values - Shows a commitment to ethical conduct, integrity and a strong sense of responsibility  Adhering to Standards - Ensures quality and compliance in the delivery of their work Continual Improvement - Actively seeks opportunities to continually improve processes  Driving & Persevering  Entrepreneurial thinking Planning & Organising - Uses a structured approach to effectively manage tasks  Presenting & Communication - Articulates ideas clearly to different audiences

 

Preference will be given, but not limited to, candidates from designated groups in terms of the Employment Equity Act.