Location: Rome, NY

* This position is eligible for a $500 ZelTech Non-Employee Referral fee. Contact ZelTech Recruiters for questions concerning this matter. *

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Job Summary:
  
The position will provide administrative support to Air Force Research Laboratory, Information Directorate, (AFRL/RI) Senior Scientists at the Rome Research Site.  Specific support to include meeting/event planning, travel coordination, and calendar management.  Additionally, to support the annual Command and Control, Communications, Computers and Intelligence (C4I) Community of Interest (CoI) sponsored Artificial Intelligence/Machine Learning (AI/ML) technical exchange meeting (TEM).

 
Responsibilities:

Calendar management, to include coordinating calendars and locating appropriate meeting facilities, scheduling secure VTCs and teleconferences, sending invites and meeting materials to attendees.Preparation of travel authorizations and vouchers for AFRL Sr. Scientists in support of required travel.  Coordination/scheduling of visits with outside organizations, including assisting with the development and coordination of the agenda, meeting space, and coordinating details with Security, Protocol, and Director's Action Group (DAG) office personnel. Fulfilling clearance/visit requests in conjunction with off-site meetings/visits. Preparing AFRL foreign travel paperwork and travel arrangements for overseas travel.Assisting AFRL Sr. Scientists with Air Force Science and Technology (S&) tasks as assigned.Responsible for the organization and implementation of the annual C4I Community of Interest (CoI) AI/ML Technical Exchange Meeting (TEM), including coordinating and participating in planning meetings, overseeing all aspects of registration, collecting presentations and reviewing for CUI markings, and posting presentation materials to the DTIC DoDTechipedia site.  Communicate/coordinate with all levels of TEM participants (Keynote and Service briefers, presenters, Special Session leads, Session Chairs, attendees, AFRL Security and support staff) to gather and share all meeting materials and ensure security measures are enforced in preparation for the event. Coordinate and problem solving during the execution of the event, and the development/collection of post event survey statistics.Attend C4I CoI monthly meetings in support of Air Force Steering group lead and track action items.Facilitate Office of Undersecetary of Defence (OUSD) (R&E) CoI collaboration by scheduling and disseminating details of upcoming colloquium discussions and OUSD (R&E) announcements to CoI members via email and on the DTIC DoDTechipedia site. Coordinate cross-Community of Interest workshops and meetings as requested by AFRL Senior leadership.

Requirements:

Must be a US citizen.Five years of experience providing administrative and/or technical support to federal agencies/departments or US military.At least 5 years of demonstrated and recent experience in equivalent work.Microsoft Office proficient.Experience operating on US Government networks and systemsSuccessful background and drug screening check.

Preferred Requirements:

Bachelor’s degree.Familiarity with Department of Defense (DoD) Defense Travel System (DTS). Familiarity with Air Force Records Management requirements.

Physical Demands or Work Environment: 

The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The majority of the time is spent in an office setting. Occasionally lift and/or move up to 25 pounds.Specific vision abilities required include close vision, distance, vision, color vision and ability to adjust focus.

About ZelTech:

Founded in 1988 by Ret. Col. Jack L. Ezzell Jr., Zel Technologies is a trusted leader in national security, providing comprehensive research, development, engineering, and operational support to the Department of Defense, the Intelligence Community, and federal agencies. Originally focused on leveraging operational and software expertise to improve time-critical targeting capabilities for the military, the company advanced its capabilities to provide scientific and HUMINT expertise for CBRNE collection and analysis. In the wake of 9/11, Zel Technologies rapidly expanded its capabilities to provide turnkey ISR support services to US Special Operations Forces (SOF), as well as advanced technical & operational intelligence, physical & data science, and engineering support services to the greater Intelligence and SOF Communities supporting global counterterrorism and CWMD operations.

Today, Zel Technologies remains at the forefront of intelligence missions, advancing CWMD and global counterterrorism efforts, while also addressing emerging threats posed by near-peer adversaries. Our team remains committed to delivering adaptive, innovative, and cost-effective solutions across multiple domains, in alignment with the mission priorities of the U.S. Government and its partner nations.                                                

 Our Mission:

Through our commitment to innovation and quality, our skilled teams deliver robust, technology driven solutions and insights that empower our customers to overcome complex challenges and achieve their mission objectives. 

Our Workforce:

ZelTech team members represent a wide range of backgrounds, skills, experience, and personalities bound together by common objectives and mutual respect. You will join a caring community of professional, including many military veterans who challenge and support each other in seeking the right solutions to important matters.

Benefits:
 

Medical, Dental and Vision Insurance 401k immediate vesting with company matchFlexible Spending Accounts Health Savings Account with company contributionsEmployee Assistance Program (EAP)Bonuses for performanceVoluntary life/accidental death & dismemberment Educational assistance and special training programs Voluntary benefits (accidental, critical illness, whole life) Group life insurance (Company paid)Short-term and Long-term Disability Insurance (Company paid)Paid Time Off (PTO), Holiday Leave, Jury Duty, and Military Leave Health and fitness reimbursementReferral bonusesEmployee discounts on various services and products

 

 Equal Opportunities:
 

ZelTech is an equal opportunity employer and does not discriminate based on race, color, religion, creed, sex, age, sexual orientation, national origin, disability, marital status, military status, genetic predisposition, or any other basis protected by law.