Job Summary:

WHO ARE YOU?

Do you enjoy dance music? Do you excel at project management? Then you’re in luck! We are looking for a highly motivated self-starter who embodies both a passion for dance culture as well as creating memorable experiences. Is this you? Read on… 

WHO ARE WE?

Insomniac produces some of the most innovative, immersive music festivals and events in the world. Enhanced by state-of-the-art lighting, pyrotechnics and sound design, large-scale art installations, theatrical performers and next generation special effects, our events captivate the senses and inspire a unique level of fan interaction. The quality of the Headliner experience is our top priority.

Insomniac produces 10,000 concerts, club nights and festivals for seven million attendees annually across the globe. Since its inception, Insomniac's events have taken place in 13 countries across five continents. The company's premiere annual event, Electric Daisy Carnival Las Vegas, is the world’s largest dance music festival and attracts more than 525,000 fans over three days. The company was founded by Pasquale Rotella and has been based in Los Angeles since it was formed in 1993.

THE ROLE

Insomniac Events is seeking a proactive and highly organized Project Manager to support the development, execution, and daily operations of our Entertainment Department. This role is essential in overseeing production timelines, staff coordination, and interdepartmental communication. The Project Manager directly assists in the management of performers, entertainment teams, creative development, and live shows — ensuring smooth operations and helping bring Insomniac’s creative vision to life. This role is also an important part of the pre and post show logistics of event production, including coordinating travel, trucking, seasonal warehouse staffing, payroll, and the management and oversight of all departmental creative assets.

This position reports to the Senior Entertainment Manager. This is not a remote position and will be required in office and on-site various event locations.

ENTERTAINMENT PROJECT MANAGER DUTIES: 

Staffing & Labor Oversight

Create and launch key department forms including: casting, Performer Attendant requests, performer interest, newsletters, parking/camping requests, and more

Create and manage key digital systems for the department including Airtable, Asana, Procurify, and Google Suite/Drive amongst others

Overall hiring and management of Performer Attendants and warehouse operators

Coordinate and confirm PA (Perf Attendant) training sessions & assign PA's to show roles

Assist with the building and managing of Performer, Staff, PA, and Warehouse schedules

Assist in the hiring and management of onsite Load In and Load Out teams

Assist with show budgets and manage seasonal Performer and Staff payroll

Create and manage labor grids for Back & Front of House teams

Assist in the distribution and sharing of certain show systems to internal departments like Media or Producers

Ensure proper financial reporting for position and rest of the team

Back-of-House (BOH) & Pre-Show Advancing

Coordinate travel, warehouse/trucking, site, camping, parking and IT advancements during pre-show development

Fill out BOH show forms, role assignments, credential requests, and more

Work with team to determine and identify show deadlines 

Implement and manage show deadlines on behalf of Producers and other internal teams

Oversee internal staff management systems, ensuring timely HR reporting and payroll

Collect and track contractor invoices, purchase orders (POs), and certificates of insurance (COIs)

Communication

Create and manage staff organizational documents like spreadsheets & contact lists

Create and send Offer Letters to all hired staff

Send Manager Outlines to department leads

Send staff welcome letters and onboarding materials to necessary personnel 

Distribute training videos and emails to relevant staff

Share Design Guides and Lookbooks with staff, performers, and PAs

Maintain and distribute all relevant show information, including event “One Sheets” & “All Info”

Warehouse & Logistics

Schedule and oversee warehouse team operations

Create and hand off Costume Pack Lists for each show

Oversee costume pack, pull, and load processes

Manage post-show warehouse tasks like dry cleaning, repairs, and laundry

Coordinate costume transfers between Las Vegas and DTLA locations through trucking logistics

QUALIFICATIONS:

Minimum 5 years of experience in live entertainment production, stage management, or performance management.

Previous experience in a supervisory or leadership role within entertainment or performing arts is preferred.

Strong organizational and time-management skills.

Excellent verbal and written communication skills.

Ability to manage multiple tasks and make decisions in a high-pressure, fast-paced environment.

Strong problem-solving skills and ability to make quick, sound decisions.

Proficiency in performance management software, scheduling tools, and other entertainment industry platforms.

Preferred Skills:

Experience in the performing arts and working with creatives.

Familiarity with health and safety regulations related to live performances.

Experience in budgeting and resource management.

Experience in entertainment recruitment and performer development.

WORK ENVIRONMENT:

Must be within a commutable distance from Los Angeles.

Must have use of a personal vehicle.

Ability to work flexible hours, including nights, weekends, and holidays outside of traditional office hours as required by the production schedule. 

Ability to work under tight deadlines and in fast-paced environments.

Must be motivated with an “Everything is possible” attitude.

Cooperative with accepting unanticipated schedule requests.

Must be an active problem solver, instilled with a sense of urgency for projects large and small.

Ability to work in both indoor and outdoor environments, sometimes in extreme weather conditions.

Must be able to tolerate loud noise levels & busy environments.

Comfortable standing or walking for long periods and engaging in physically demanding tasks.

Physical stamina & ability to bend, reach & also lift up to 50LBS.

Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.

EQUAL EMPLOYMENT OPPORTUNITY

We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.

Insomniac strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.

We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.

We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Insomniac will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Insomniac also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process.  Insomniac will also provide reasonable religious accommodations on a case-by-case basis.

HIRING PRACTICES

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Insomniac  recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.

Salary Pay Range: $70,000.00 - $80,000.00 USD

Please note that the compensation information provided is a good faith estimate for this position only and is provided pursuant to the California Salary Transparency in Job Advertisements Law. It is estimated based on what a successful California applicant might be paid. It assumes that the successful candidate will be in California or perform the position from California. Similar positions located outside of California will not necessarily receive the same compensation. Insomniac takes into consideration a candidate’s education, training, and experience, as well as the position’s work location, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. In compliance with the California Law, a potential new employee’s salary history will not be used in compensation decisions.