Under the general direction of the Supervisor, Executive Administrative - Casino Accounting, the Imaging Specialist is responsible for document scanning, indexing, retrieval, and sending of confidential electronic documents to designated team members in an efficient, timely, accurate, and productive manner.Essential Duties And Responsibilities

1.    Scans and indexes original documents into a database within a specified time frame.
2.    Collects, sorts, and prepares all requested documents for imaging.
3.    Inputs proper information into database fields needed for document retrieval using the designated fields for each document type.
4.    Ensures documents are maintained and archived in an organized and retrievable state (manual or electronic) for accountability and access while following established document retention policy.  
5.    Keeps track of all documents in correlation to new entries, recently retrieved files and alterations to existing documents. Ensure consistency and quality of documents.
6.    Provides quality assurance for images and data entered. Performs periodic self-audits to ensure documents are scanned properly.
7.    Exports data to proper folders for document retrieval by specific departments. Assists end-users in the retrieval of documents from the database.
8.    Responsible for daily indexing to accurately build out database contents ensuring organizational consistency for easy search and retrieval.
9.    Performs other duties as assigned to support the efficient operation of the department.

Education, Experience And Qualifications

High School Diploma or equivalent required.

Minimum one (1) year of general administrative experience required.

Knowledge, Skills And Abilities (Ksa)

Intermediate proficiency with Microsoft Office Excel, Word, PowerPoint, SharePoint, and Teams required.

Basic knowledge of network hardware and software is required.

Excellent verbal and written communication skills are required.

Must display exceptional judgment, emotional intelligence, and the ability to drive results while maintaining strict confidentiality of sensitive information.

Must have the ability to communicate with multiple teams, coordinate activities/tasks among departments, and contribute to cross-team alignment, collaboration, and information sharing.

Must be able to thrive in a fast-paced environment, be open to change and ambiguity, have creative thinking and strong problem-solving skills, and possess an ownership attitude for projects and assignments.

Must have schedule flexibility including evenings, weekends, and holiday shifts.

Licenses, Certifications And Registrations

At the discretion of the San Manuel Tribal Gaming Commission, you may be required to obtain and maintain a gaming license.

Driving Responsibilities: Role requires regular commuting between locations. A valid driver's license and vehicle insurance with minimum liability limits is required. Role will not operate or drive Tribe-owned vehicles or patron vehicles.

Physical Requirements/ Working Conditions – Environment

The physical demands and working environment described here are representative of those that an employee encounters and must be met by an employee to successfully perform the essential functions of this job.

Primary work environment is in a climate-controlled office setting.

Work requires travel to attend meetings, trade shows, and conferences.

Incumbents may be required to work evening, weekend and holiday shifts.

Must be able to work in a fast-paced, high-demand environment.

Strength sufficient to exert up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects and/or move up to 40 pounds occasionally.

Sedentary work: involves sitting most of the time. Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.

Physical activities that apply to the essential functions of the position are balancing, stooping, kneeling, crouching, reaching, pushing, pulling, lifting, grasping, talking, hearing, and repetitive motions.

Hearing sufficient to hear conversational levels in person, via videoconference and over the telephone.

Speech sufficient to make oneself heard and understood in person, in front of groups, in meetings, via videoconference and over the telephone.

Visual acuity that meets the requirements of the position: The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; expansive reading and visual inspection of employees, visitors or facility.

Mobility sufficient to safely move in an office environment, walk, stoop, bend and kneel, and enter, exit and operate a motor vehicle in the course of travel to promotional events, meetings, conferences, trade shows and San Manuel properties.

Endurance sufficient to sit, walk and stand for extended periods, and maintain efficiency throughout the entire work shift and during extended work hours.

The employee may be exposed to fumes or airborne particles including secondhand smoke.

Reasonable accommodation will be made in compliance with all applicable law.

As one of the largest private employers in the Inland Empire, San Manuel deeply cares about the future, growth and well-being of its employees. Join our team today!

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