MacLellan HVAC & Mechanical, Inc. Indianapolis, IN. Generous paid time off benefits, new hires start at 120 hours (3 weeks) of PTO, prorated based on date of hire. We have great benefits starting on your first day – check them out below! Who is MacLellan HVAC & Mechanical? We provide comprehensive HVAC and mechanical services, from equipment inspection and repair to planned maintenance programs. We quickly respond and mobilize for both emergency and planned events. Our goal is to minimize operating expenses and equipment downtime while improving productivity, service, and comfort. MacLellan is Best People, Best Systems, Best Results. We bring people together who share our values of Trust, Integrity, Responsibility, Community, Excellence, and help them discover and achieve their potential. We do this by being accountable to each other, being open to new ideas, and taking action to improve conditions, situations, and surroundings. From our Team Members to our President, everyone has a voice at MacLellan. Our team leads us and shapes our future! About You: As an HVAC Office Administrator, you are part of Best People . You are responsible for new hire processing and documentation control, data entry, invoicing, and organization employee events. Utilizing our Best Systems , you communicate with variable workforce providers and purchase and track materials and equipment. You deliver the Best Results to your site by being highly detailed and organized and having excellent written and verbal communication skills. What are the skills necessary for success? + Fast and accurate data entry + Excellent time management skills with a proven ability to meet deadlines + Excellent organizational skills and attention to detail + Excellent verbal and written communication skills + Excellent interpersonal and customer service skills + Proficient with Microsoft Office Suite software or similar + Ability to strategically plan/schedule multiple technicians daily + Ability to function well in a high-paced and at times stressful environment + Ability to create, audit, and edit work orders in the ERP system + Ability to estimate labor hours and make necessary adjustments + Experience in invoicing customers and managing accounts receivable + Proficient in processing purchase orders and handling accounts payable + Skilled in tracking and managing on-call technician rosters Necessary Requirements: + Reliable transportation What can you expect in return for your commitment to MacLellan? You can expect a culture where we are transparent as an organization and open with each other, always working as a team to help one another. You can expect a culture where we take our work seriously, but not ourselves. In addition to a great culture, you can expect these great benefits too! + Medical, Dental, Vision, and Life Insurance Coverage begin on the first day of full-time employment + Flexible Spending Accounts and Health Savings Accounts available + 401(k) eligibility the first day of the month after your date of hire, 5% Company Match after 6 months of employment, Company match is immediately vested + Generous Paid Time Off (PTO) program that includes floating holidays in addition to paid company holidays + Optional Life Insurance available + Weekly Pay + Employee Referral Bonuses - get paid to bring your friends! + Paid Volunteer Time Off for Community Service Come join our team and let’s build something great together! Equal Opportunity Employer + MacLellan is proud to be an equal opportunity employer and is committed to maintaining a diverse and inclusive work environment. All qualified applicants will receive considerations for employment without regard to race, color, religion, sex, age, disability, marital status, familial status, sexual orientation, pregnancy, genetic information, gender identity, gender expression, national origin, ancestry, citizenship status, veteran status, and any other legally protected status under federal, state, or local anti-discrimination laws. + View The EEO Know Your Rights poster and its supplement. + MacLellan participates in E-Verify. View the E-Verify posters here. Disability Accommodation + For individuals with disabilities that need additional assistance at any point in the application and interview process, please email shaunescia.davis@maclellanlive.com. Pre-Employment Drug Testing Notification and Policy: + After a conditional offer of employment, all job applicants at MacLellan Integrated Services will undergo testing for the presence of illegal drugs. + Applicants will be required to submit voluntarily to a urine specimen test at a laboratory chosen by the Company. Any applicant who refuses to submit to a drug test or is suspected by the lab to have tampered with the specimen will not be considered for employment. + Prior to testing, an applicant will be given the opportunity to list all prescription drugs used and their purpose. All legal drugs found in a drug test result will be verified by a Medical Review Officer (MRO), who will verify that prescriptions are valid and being used at the prescribed amounts and that said amounts are reflected appropriately in the urine. + Any applicant with a confirmed positive test will be denied employment. Post-Employment Drug Testing: + All employees can be drug tested randomly, upon suspicion, post-accident or any other purpose allowed by law. + Note: This form is not used to obtain consent and is for informational purposes only. Drug testing consent will be obtained per FCRA requirements in a separate process. Job Details Pay Type Hourly